Contemplative Instructor Coordinator, Contemplative Sciences Center (Staff Wage)

The Rector & Visitors of the University of Virginia; Charlottesville (VA); Hybrid; USD 30,000 - 33,000; Part time

Job summary

The Contemplative Sciences Center at the University of Virginia seeks a part-time Contemplative Instructor Coordinator to support contemplative instructors. You will manage hiring, onboarding, payments, and day-to-day classroom needs, ensuring accurate instructor payments and a welcoming teaching space.

You will work with programs, events, operations, and finance to maintain records, track attendance, and keep the instructor directory up to date. Some evenings and weekends required.

Qualifications

• High school diploma or equivalent required.
• Experience coordinating programs, customer service, or admin support.
• Experience with Workday or similar HR/procurement platforms is a plus.

Responsibilities

• Serve as primary contact for contemplative instructors, handling inquiries and onboarding.
• Coordinate hiring, onboarding, payments, and records for instructors.
• Track attendance, maintain CI directory, and support scheduling and registrations.

Skills

Customer service

Organization

Communication

Time management

Education

High School Diploma or equivalent

Bachelor's Degree

Tools

Workday

Job description

The Contemplative Sciences Center (CSC) at the University of Virginia is seeking an organized, welcoming, and service-focused Contemplative Instructor Coordinator to support the community of contemplative instructors (CIs) who teach in the Contemplative Commons. This part-time wage position will serve as the primary point of contact for CIs, managing the relationship from hiring and onboarding through day-to-day teaching in our space as well as offboarding.

The Contemplative Instructor Coordinator will work closely with the CSC programs, events, operations, and finance teams to make sure instructors are hired and paid accurately and on time, have what they need to teach, and feel at home in the building. The position will also maintain a directory of instructor expertise, track class attendance, and relay instructor feedback to the team.

This is a part-time, hybrid position working approximately 10-20 hours per week. Flexible schedule; some evening and weekend hours will be occasionally required.

Instructor Relations & Customer Service

• Serve as the primary point of contact for current and potential future contemplative instructors, collecting information and responding to questions promptly and professionally.
• Greet instructors when they arrive for their first class, help them set up as needed, and make sure the room and equipment are ready for class.
• Communicate instructor rates and payment processes clearly and consistently.
• Communicate building and space-use policies to instructors and help enforce them.
• Relay material, equipment, and space issues from instructors to the programs and operations teams and follow up to confirm resolution.

Hiring, Onboarding & Payment

• Coordinate all logistical details related to hiring instructors on behalf of the full programs team.
• Submit purchase requisitions and purchase orders for instructor services through Workday on behalf of the programs team, in coordination with the finance team.
• Assist instructors with supplier onboarding through PaymentWorks and Paymode as needed.
• Orient new instructors to the Contemplative Commons, including spaces, equipment, policies, and procedures.
• Support the creation of an instructor orientation video and related orientation materials and keep them up to date.
• Maintain organized records of instructor agreements, onboarding documents, certificates of liability, and payments.

Scheduling, Attendance & Records

• Book rooms for regular weekly classes in coordination with CSC scheduling staff.
• Collaborate with contemplative instructors to track class attendance and maintain accurate records to support reporting and program planning.
• Build and maintain a CI Directory to help the team organize contemplative instructor contact information, vendor identification, and areas of expertise; schedule substitute instructors as needed; and provide referrals to UVA partners.
• Assist with registration processes as needed.
• Perform other duties and special projects as assigned.

Required Qualifications

• High School Diploma or equivalent
• At least one year of experience in program coordination, customer service, administrative support, or a related role.
• Excellent customer service and interpersonal skills, with the ability to build warm, professional working relationships.
• Strong organizational skills and attention to detail, with the ability to manage multiple people, schedules, and deadlines.
• Comfort communicating and upholding policies in a friendly, clear, and consistent way.

Preferred Qualifications

• Bachelor's Degree
• Experience with Workday or another financial, procurement, or HR platform, including purchase requisitions or wage hiring.
• Familiarity with higher education or public-sector administrative practices.
• Experience coordinating instructors, teaching artists, contractors, or volunteers.
• Experience with room scheduling, registration, or attendance systems.
• Experience supporting the creation of orientation, training, or video materials.
• Personal familiarity with contemplative practices such as yoga, meditation, mindfulness, movement, or the arts.
• Strong written and verbal communication skills.
• Ability and willingness to learn new systems and processes.
• Interest in supporting the Contemplative Sciences Center's commitment to human flourishing for students, faculty, staff, and the Charlottesville community.

Compensation & Application

Position Compensation: $22.00-24.00 Hourly

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029

Physical Demands

Ability to move between rooms in the Contemplative Commons and help set up classroom equipment and materials (for example, mats, cushions, props, and audio equipment). Proficient communicative, auditory, and visual skills; attention to detail.

The University will perform background checks on all new hires prior to employment.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.