Contact Center Specialist

Express Pain and Urgent Care; San Antonio (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PTO & holidays

401(k) with 4% match

Health insurance

Pet insurance

Job summary

Express Pain and Urgent Care PLLC is seeking a detail-oriented Centralized Scheduling/Contact Center Specialist to join our team. This full-time role supports clinical operations with patient-centered communication, booking and rescheduling appointments, and recording interactions in Athena EMR.

Bilingual English/Spanish is strongly preferred. The position offers a Monday–Friday schedule 8:00 AM–5:00 PM and a collaborative environment where patient care and clinic efficiency are the focus.

Qualifications

• High school diploma or equivalent.
• Bilingual English/Spanish strongly preferred.
• Healthcare/medical office experience preferred.
• Knowledge of HIPAA guidelines and patient confidentiality standards.

Responsibilities

• Patient Communication: Answer inbound calls with professionalism, verify patient identity, and provide courteous support.
• Scheduling: Book, reschedule, and cancel appointments while optimizing provider schedules.
• Documentation: Accurately record all patient interactions in Athena EMR, updating demographics and case details as needed.
• Workflow Support: Assist providers and clinical staff with scheduling changes, routing cases, and ensuring proper follow-up.
• Voicemail Management: Check and respond to messages twice daily, documenting all communications.
• Medication & Records: Route medication inquiries appropriately, process medical records requests, and ensure compliance with HIPAA.
• Collaboration: Partner with team members to manage call flow, balance workload, and support urgent or overflow tasks.

Skills

Bilingual English/Spanish

Communication skills

Attention to detail

Education

High school diploma or equivalent

Tools

Athena EMR

Job description

Description

Contact Center Specialist - Epic Pain Management

Full-Time | Monday–Friday, 8:00 AM – 5:00 PM

Epic Pain Management is seeking a detail-oriented and compassionate Centralized Scheduling/Contact Center Specialist to join our team. This role ensures consistent, compliant, and patient-centered communication while supporting clinical operations.

This is not your typical Contact Center—we’re a dynamic, close-knit team, and our group is growing! Bilingual (English/Spanish) strongly preferred. Medical knowledge and professionalism are essential, as you’ll be directly supporting both patients and providers.

Why Join Epic?

At Epic, every patient interaction matters. You’ll be part of a supportive and collaborative team where your work directly impacts patient outcomes, clinic efficiency, and overall patient experience.

Benefits include:

• PTO, paid holidays & 401(k) with 4% employer match
• 80% employer-paid medical insurance for employees, plus optional low-cost dental, vision, and family plans
• Pet insurance, legal insurance, identity theft protection, travel insurance, and employee discount programs

Essential Duties

• Patient Communication: Answer inbound calls with professionalism, verify patient identity, and provide courteous support
• Scheduling: Book, reschedule, and cancel appointments while optimizing provider schedules
• Documentation: Accurately record all patient interactions in Athena EMR, updating demographics and case details as needed
• Workflow Support: Assist providers and clinical staff with scheduling changes, routing cases, and ensuring proper follow-up
• Voicemail Management: Check and respond to messages twice daily, documenting all communications
• Medication & Records: Route medication inquiries appropriately, process medical records requests, and ensure compliance with HIPAA
• Collaboration: Partner with team members to manage call flow, balance workload, and support urgent or overflow tasks

Requirements

• High school diploma or equivalent required
• Bilingual (English/Spanish) strongly preferred
• Previous medical office/healthcare experience (contact center experience a plus)
• Knowledge of HIPAA guidelines and patient confidentiality standards
• Strong communication skills with the ability to manage sensitive conversations
• Proficiency in EMR systems (Athena experience a plus)
• Team-oriented with accountability, reliability, and follow-through