Call Center Specialist

EPIC Health System LLC; Southfield (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off and holidays

Professional development opportunities

Healthcare benefits

Job summary

EPIC Health System LLC in Southfield, MI, is seeking a Call Center Specialist to join our on-site administrative team. You will be the first point of contact for patients, handling high volumes with empathy and accuracy, and coordinating appointments and care communication. Shift: Mon-Fri, 8:30am-5pm.

This role emphasizes excellent service, HIPAA compliance, and teamwork. Ideal candidates have a minimum of 2 years in a fast-paced call center, strong communication, and comfort with EHR systems.

Qualifications

• High school diploma or GED.
• Minimum of 2 years in a high-volume call center or customer service role.
• Strong verbal communication and interpersonal skills.
• Professional phone presence and ability to multitask.

Responsibilities

• Serve as the primary point of contact via phone for patients across multiple clinic locations.
• Provide empathetic, professional, and solution-oriented support.
• Handle high call volumes while maintaining quality and accuracy.
• De-escalate concerns and ensure patients feel heard, valued, and supported.
• Schedule, reschedule, and confirm patient appointments; coordinate communications between providers, clinics, pharmacies, and external partners.

Skills

Customer service

Communication

Phone etiquette

Multitasking

Education

High school diploma or GED

Tools

EHR systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Call Center Specialist

Full Time Administrative Staff Southfield, MI, US

3 days ago Requisition ID: 3411

Job Title: Call Center Specialist

Location: Southfield, Michigan (On-site)

Employment Type: Full-Time

Schedule: Monday-Friday, 8:30am-5pm

Be the Voice of Patient Care at EPIC Health

At EPIC Health, every patient interaction matters. From the first phone call to post-visit follow-up, we believe exceptional care begins with exceptional service.

As a Call Center Specialist, you are the first point of contact for our patients - setting the tone for their entire healthcare experience. This role is ideal for a customer service professional who thrives in a fast-paced, high-volume call environment and is passionate about helping others.

You will provide empathetic support, clear communication, and efficient solutions to ensure every patient interaction is seamless, respectful, and positive.

What You’ll Do

Be the Voice and Advocate for Our Patients

• Serve as the primary point of contact via phone for patients across multiple clinic locations.
• Provide professional, empathetic, and solution-oriented support.
• Handle high call volumes while maintaining quality and accuracy.
• De-escalate concerns and ensure patients feel heard, valued, and supported.

Appointment Scheduling & Care Coordination

• Schedule, reschedule, and confirm patient appointments efficiently.
• Provide patients with clear instructions regarding visits, documentation, and next steps.
• Coordinate communication between providers, clinics, pharmacies, and external partners.
• Support pre- and post-visit workflows including reminders and follow-ups.
• Accurately enter and update patient information in Electronic Health Record (EHR) systems.
• Maintain strict adherence to HIPAA and confidentiality standards.
• Document all patient interactions clearly and thoroughly.
• Identify and address barriers to care such as scheduling conflicts or access issues.
• Guide patients to appropriate services, resources, or departments.
• Support patients with clear explanations of services and processes.

Service Excellence & Performance

• Deliver a high-quality patient experience on every call.
• Meet performance metrics including call volume, response time, and patient satisfaction.
• Collaborate with clinic and administrative teams to improve workflows and reduce delays.
• Participate in training and continuous improvement initiatives.

What You Bring

Required Qualifications

• High school diploma or GED.
• Minimum of 2 years of experience in a high-volume call center or customer service role (healthcare, banking, hospitality, or retail preferred).
• Strong verbal communication skills with a professional phone presence.
• Excellent interpersonal skills with the ability to build trust quickly.
• Strong organizational and multitasking abilities.
• Comfortable with technology, including EHR systems (training provided).
• Ability to thrive in a fast-paced, team-oriented environment.

Preferred Qualifications

• Experience in a healthcare call center or medical office setting.
• Experience with appointment scheduling and patient coordination.
• Familiarity with EHR systems.
• Experience handling escalated calls or difficult situations.

Why Join EPIC Health?

At EPIC Health, we are transforming how healthcare is delivered - focusing on compassion, accessibility, and comprehensive care for the communities we serve.

We believe service is not a department- it's a culture. As a Call Center Specialist, you play a direct role in improving access to care and ensuring patients feel supported from their very first interaction.

You’ll join a mission-driven organization that values teamwork, accountability, and growth - where your work directly impacts lives.

What We Offer

• Competitive compensation
• Short- and Long-Term Disability, Life & AD&D Insurance
• Paid Time Off, Holidays, Vacation, Personal, and Sick Leave
• Professional and personal development opportunities
• Employee recognition and assistance programs
• Supportive, high-performance team environment

Ready to Make an Impact?

You're passionate about delivering exceptional service and want to be the voice that guides patients through their healthcare journey, we'd love to hear from you.