Construction Time & Payroll Coordinator

Metropolitan Mechanical Contractors; Sullivan (IN); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Hourly wage plus incentive

Matching 401(K)

PTO/Holiday package

Employee Stock Purchase Plan (ESPP)

Profit Sharing Plan

Health, Dental and Vision Insurance

Job summary

Metropolitan Mechanical Contractors is seeking a Project Workforce Coordinator in Sullivan, IN (or Cedar Rapids, IA) to manage daily time collection, COINS timecard entry for the proper approver, payroll coordination, and eligibility tracking for project incentives and per diem. Responsibilities include time entry verification, maintaining eligibility records, and ensuring correct pay indicators in COINS.

This role serves as a liaison with the Payroll team and supports field leaders with

Qualifications

• 1–3+ years in admin/payroll supporting multiple teams or leaders.
• Demonstrates strong written and verbal communication.
• Manages time well and coordinates concurrent projects.
• Proficient with Microsoft Office; quick to learn new software.
• Flexible, collaborative, and adaptable to change.
• Demonstrates high integrity in daily work.
• Self-motivated with limited supervision.

Responsibilities

• Collect daily time from field leaders; review for completeness; enter in COINS for proper approver; follow up on missing or late submissions.
• Confirm entries reflect correct employee, date, job, cost code, phase, shift, hours, and applicable designations before routing for approval.
• Maintain eligibility records based on labor incentive agreements, travel agreements, and project documents; track status by employee.
• Ensure incentive pay, per diem, travel, or project pay indicators are correctly denoted in COINS timecards before approval.
• Serve as project point of contact for payroll coordination with APi HVAC Shared Services; handle questions, corrections, and weekly handoffs.
• Provide simple, repeatable processes for field leaders; maintain templates, logs, checklists, and escalation notes.

Skills

Payroll coordination

Administrative experience

Communication skills

Time management

MS Office proficiency

Adaptability

Integrity

Self-starter

Job description

Metropolitan Mechanical Contractors is seeking a Project Workforce Coordinator in Sullivan, IN (or Cedar Rapids, IA) to manage daily time collection, COINS timecard entry for the proper approver, payroll coordination, and eligibility tracking for project incentives and per diem. Responsibilities include time entry verification, maintaining eligibility records, and ensuring correct pay indicators in COINS.

This role serves as a liaison with the Payroll team and supports field leaders with