Project Workforce Coordinator

Metropolitan Mechanical Contractors; Sullivan (IN); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Hourly wage plus incentive

Matching 401(K)

PTO/Holiday package

Employee Stock Purchase Plan (ESPP)

Profit Sharing Plan

Health, Dental and Vision Insurance

Job summary

Metropolitan Mechanical Contractors is seeking a Project Workforce Coordinator in Sullivan, IN (or Cedar Rapids, IA) to manage daily time collection, COINS timecard entry for the proper approver, payroll coordination, and eligibility tracking for project incentives and per diem. Responsibilities include time entry verification, maintaining eligibility records, and ensuring correct pay indicators in COINS.

This role serves as a liaison with the Payroll team and supports field leaders with

Qualifications

• 1–3+ years in admin/payroll supporting multiple teams or leaders.
• Demonstrates strong written and verbal communication.
• Manages time well and coordinates concurrent projects.
• Proficient with Microsoft Office; quick to learn new software.
• Flexible, collaborative, and adaptable to change.
• Demonstrates high integrity in daily work.
• Self-motivated with limited supervision.

Responsibilities

• Collect daily time from field leaders; review for completeness; enter in COINS for proper approver; follow up on missing or late submissions.
• Confirm entries reflect correct employee, date, job, cost code, phase, shift, hours, and applicable designations before routing for approval.
• Maintain eligibility records based on labor incentive agreements, travel agreements, and project documents; track status by employee.
• Ensure incentive pay, per diem, travel, or project pay indicators are correctly denoted in COINS timecards before approval.
• Serve as project point of contact for payroll coordination with APi HVAC Shared Services; handle questions, corrections, and weekly handoffs.
• Provide simple, repeatable processes for field leaders; maintain templates, logs, checklists, and escalation notes.

Skills

Payroll coordination

Administrative experience

Communication skills

Time management

MS Office proficiency

Adaptability

Integrity

Self-starter

Job description

At MMC, we thrive when our people thrive. We're currently looking for a Project Workforce Coordinator to support our Construction group's payroll/labor management function at our Sullivan, IN or Cedar Rapids, IA project locations. This role will own our daily time collection, timecard entry into COINS(our ERP system), payroll coordination, and eligibility tracking for project-specific incentive pay and per diem. This role enters and validates information for leadership approval but does not approve payroll or make unilateral eligibility decision.

Responsibilities

• Collect daily time from superintendents, foremen, and field leaders; review for completeness; enter time in COINS for the proper approver; follow up on missing late, unclear or incomplete submissions.
• Confirm entries reflect the correct employee, date, job, cost code, phase, shift, hours, and applicable compensation designations before routing for approval.
• Maintain eligibility records based on approved labor incentive agreements, travel agreements, project letters, and project specific compensation documents. Track qualifications status by employee and work data.
• Make sure applicable incentive pay, per diem, travel, or other project-specific pay indicators are accurately denoted in COINS timecard submissions before approval routing.
• Serve as the project point of contact for routine time entry/payroll coordination with the APi HVAC Shared Services Payroll team. Support questions, corrections, documentation requests, and weekly payroll handoffs.
• Provide a simple, repeatable process for field leaders to submit time and pay designation information. Maintain templates, logs, checklists and escalation notes for unresolved issues.

Required skills and qualifications

• 1 to 3 or more years of experience in an administrative/payroll associated role supporting multiple teams or leaders.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with Microsoft Office and a high aptitude for learning new software and systems
• Flexible team player and comfortable with ambiguity willing to adapt to rapid changes and unafraid of challenges
• Demonstrates a high level of integrity
• Self-starter with ability to recognize opportunities and take action with limited direction or supervision

Company Overview:

It's what's INSIDE that counts…

From immense construction projects that involve complex mechanical systems to custom service projects that require faster builds and reliable 24-hour service, Metropolitan Mechanical Contractors, Inc. (MMC) is your single source solution.

For more than 60 years, Metropolitan Mechanical Contractors, Inc. (MMC) has been designing, building and maintaining mechanical systems for some of the most well-known buildings in the Midwest. We are a fully-integrated large commercial mechanical contractor. We employ the industry’s best talent of engineers, tradesmen, project managers, customer support and office staff.

Why work at MMC?

We Work As a Team.

MMC fosters a culture of collaboration and continuous improvement. We operate as a team to ensure the best experience for our clients, contractors and employees.

We Are Committed to Our Employees.

At MMC, you are encouraged to:

• Make the decision you think is the right decision to make.
• Ask for help whenever you want it.
• Start something that needs to be started.
• Take time off to do something that inspires, excites and energizes you.
• Help others whenever you can.
• Hourly wage plus incentive
• Matching 401(K)
• PTO/Holiday package
• Employee Stock Purchase Plan (ESPP)
• Profit Sharing Plan
• Health, Dental and Vision Insurance offerings
• Long Term and Short Term Disability
• Incentives for environmentally-friendly behavior

EEO Statement

APi Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Equal Opportunity Employer, including disabled and veterans.