Payroll Clerk and Payroll Backup

CCI Mechanical, Inc.; Salt Lake City (UT); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

STD

LTD

401k with match

Job summary

CCI Mechanical, Inc. is seeking a detail-oriented Payroll Clerk to support our Accounting department and ensure continuous payroll operations across design-build, fabrication, and service divisions.

The ideal candidate will have 3 years of payroll or accounting experience, proficiency with payroll software and Excel, and a commitment to confidentiality and accuracy under tight deadlines.

Qualifications

• 3 years of experience in payroll, or accounting, preferably within the construction, mechanical, or trade services industry.
• Proficiency in payroll software and Excel.
• Ability to handle sensitive financial and personal employee information with the highest degree of discretion.
• Strong attention to detail and accuracy in heavy data entry with ability to meet strict deadlines.

Responsibilities

• Payroll Processing: Serve as secondary or backup support for end-to-end payroll runs, including reviewing timecard submissions, calculating labor wages, and processing direct deposits for trade and corporate personnel.
• Support & Inquiry Resolution: Respond to time-sensitive payroll inquiries from staff, addressing pay discrepancies and system questions professionally.
• Data Maintenance: Assist with onboarding new hires, processing union/non-union terminations, and updating employee data within the COINS ERP+ application.
• Compliance & Reporting: Help review wage registers, process manual checks, and maintain accurate records to meet IRS, state, and construction-specific regulatory standards.
• Collaboration: Coordinate with Human Resources, Finance, and project management teams to clear up outstanding reconciliation items or adjust leave and deduction records.

Skills

Attention to detail

Discretion

Data entry

Tools

Payroll software

Excel

Job description

Job Summary

CCI Mechanical, Inc. is seeking a detail-oriented Payroll Clerk to support our Accounting department. This professional will ensure continuous, seamless payroll operations across our commercial design-build, fabrication, and mechanical service divisions. The ideal candidate ensures uninterrupted pay processing for our engineers, technicians, and office staff during peak operational periods and team absences.

Essential Duties & Responsibilities

Key Responsibilities

• Payroll Processing: Serve as secondary or backup support for end-to-end payroll runs, including reviewing timecard submissions, calculating labor wages, and processing direct deposits for trade and corporate personnel.
• Support & Inquiry Resolution: Respond to time-sensitive payroll inquiries from staff, addressing pay discrepancies and system questions professionally.
• Data Maintenance: Assist with onboarding new hires, processing union/non-union terminations, and updating employee data within the COINS ERP+ application.
• Compliance & Reporting: Help review wage registers, process manual checks, and maintain accurate records to meet IRS, state, and construction-specific regulatory standards.
• Collaboration: Coordinate with Human Resources, Finance, and project management teams to clear up outstanding reconciliation items or adjust leave and deduction records.

Qualifications

• Experience: 3 years of experience in payroll, or accounting, preferably within the construction, mechanical, or trade services industry.
• Technical Skills: Proficiency in payroll software, Excel, and other payroll systems.
• Confidentiality: Ability to handle sensitive financial and personal employee information with the highest degree of discretion.
• Organizational Skills: Strong attention to detail, accuracy in heavy data entry, and the ability to operate under strict deadlines.

Physical Demands

Sitting for long periods of time

Work Environment

Office environment with on site gym, free drinks and snacks

Benefits

Medical, Dental, Vision, Life, STD, LTD and 401k with match

Equal Opportunity Employer

We are an Equal Opportunity Employer