Payroll Clerk and Payroll Backup

EMCOR Group, Inc.; Salt Lake City (UT); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

On-site gym

Free drinks and snacks

401k with match

Job summary

CCI Mechanical, Inc. is seeking a detail-oriented Payroll Clerk to support our Accounting department across design-build, fabrication, and mechanical service divisions.

This role ensures uninterrupted payroll processing for engineers, technicians, and staff during peak periods and absences. Responsibilities include end-to-end payroll runs, timecard review, wage calculations, maintaining data in COINS ERP+, and compliance with IRS/state regulations.

Qualifications

• 3 years of payroll or accounting experience (construction/trade services preferred).
• Strong Excel skills for data entry and reporting.
• Ability to handle confidential information with discretion.

Responsibilities

• Process end-to-end payroll runs and review timecards.
• Respond to payroll inquiries and resolve discrepancies.
• Maintain employee data in COINS ERP+ and onboarding/termination processes.
• Ensure wage registers and records meet IRS/state regulatory standards.
• Collaborate with HR, Finance, and project teams to resolve issues.

Skills

Payroll experience

Attention to detail

Excel proficiency

Discretion

Tools

COINS ERP+

Job description

Job Summary

CCI Mechanical, Inc. is seeking a detail-oriented Payroll Clerk to support our Accounting department. This professional will ensure continuous, seamless payroll operations across our commercial design-build, fabrication, and mechanical service divisions. The ideal candidate ensures uninterrupted pay processing for our engineers, technicians, and office staff during peak operational periods and team absences.

Essential Duties & Responsibilities

Key Responsibilities

• Payroll Processing: Serve as secondary or backup support for end-to-end payroll runs, including reviewing timecard submissions, calculating labor wages, and processing direct deposits for trade and corporate personnel.
• Support & Inquiry Resolution: Respond to time-sensitive payroll inquiries from staff, addressing pay discrepancies and system questions professionally.
• Data Maintenance: Assist with onboarding new hires, processing union/non-union terminations, and updating employee data within the COINS ERP+ application.
• Compliance & Reporting: Help review wage registers, process manual checks, and maintain accurate records to meet IRS, state, and construction-specific regulatory standards.
• Collaboration: Coordinate with Human Resources, Finance, and project management teams to clear up outstanding reconciliation items or adjust leave and deduction records.

Qualifications

• Experience: 3 years of experience in payroll, or accounting, preferably within the construction, mechanical, or trade services industry.
• Technical Skills: Proficiency in payroll software, Excel, and other payroll systems.
• Confidentiality: Ability to handle sensitive financial and personal employee information with the highest degree of discretion.
• Organizational Skills: Strong attention to detail, accuracy in heavy data entry, and the ability to operate under strict deadlines.

Physical Demands

Sitting for long periods of time

Work Environment

Office environment with on site gym, free drinks and snacks

Benefits

Medical, Dental, Vision, Life, STD, LTD and 401k with match

Equal Opportunity Employer

We are an Equal Opportunity Employer