Construction Site Administrator: Scheduling & Compliance

ARCO/Murray National Construction; Terre Haute (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Bonus program

401(k) Traditional and Roth

Tuition reimbursement

Scholarship for associates' children

Volunteer leave

Charitable match

Health, dental, and vision insurance

Parental leave

Job summary

ARCO/Murray National Construction in Terre Haute, IN seeks a dependable Site Administrator to support day-to-day operations of an active electrical project site. You will handle site records, scheduling, timekeeping, invoicing support, and document control, collaborating with project managers and field teams.

The role requires strong organization, the ability to manage multiple tasks, and proficiency with Microsoft Office. Experience with project documentation systems is a plus.

Qualifications

• High school diploma or equivalent; additional administrative training is a plus.
• 2+ years of administrative, project coordination, or construction office experience preferred.
• Strong organizational skills and consistent attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow through on open items.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn project management, document control, timekeeping, and accounting systems.
• Ability to work professionally with field personnel, subcontractors, vendors, clients, and leadership.

Responsibilities

• Maintain accurate project files, logs, correspondence, drawings, forms, and other site records.
• Support project managers and site leadership with daily administrative and coordination needs.
• Prepare, collect, and track timesheets, attendance records, expense documentation, and labor reports.
• Assist with invoice processing, purchase orders, receipts, vendor documentation, and payment-related records.
• Coordinate meetings, calendars, site communications, deliveries, and project-related schedules.
• Maintain subcontractor, vendor, employee, and compliance documentation.
• Track required permits, inspections, safety records, training documentation, and other project requirements.
• Prepare daily reports, meeting minutes, status updates, and other project communications.
• Organize and distribute project documents to the appropriate internal and external stakeholders.
• Help manage site office supplies, equipment, visitor information, and general administrative needs.
• Follow up on missing information and communicate documentation deadlines to project teams.
• Protect confidential company, employee, client, and project information.
• Perform other administrative duties as assigned.

Skills

Organization

Communication

Multitasking

Discretion

Timekeeping

Microsoft Office

Education

High school diploma

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

ARCO/Murray National Construction in Terre Haute, IN seeks a dependable Site Administrator to support day-to-day operations of an active electrical project site. You will handle site records, scheduling, timekeeping, invoicing support, and document control, collaborating with project managers and field teams.

The role requires strong organization, the ability to manage multiple tasks, and proficiency with Microsoft Office. Experience with project documentation systems is a plus.