Site Administrator

ARCO/Murray; Terre Haute (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Performance-based bonus

Traditional and Roth 401(k)

Tuition reimbursement

Scholarship for associates' children

Volunteer leave

Charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray is seeking a meticulous Site Administrator to support day-to-day operations on an active electrical project site. The role blends site office administration, project documentation, scheduling coordination, timekeeping, and invoice support, interfacing with project managers, field teams, subcontractors, vendors, and clients.

Ideal candidates are detail-oriented, capable in a fast-paced construction setting, and skilled in Microsoft Office; familiarity with Procore, Bluebeam, or

Qualifications

• High school diploma or equivalent; additional admin training is a plus.
• 2+ years of administrative, project coordination, or construction office experience.
• Strong organizational skills and consistent attention to detail.
• Clear written and verbal communication skills.
• Ability to learn project management and document control systems.
• Ability to work professionally with field personnel, subcontractors, vendors, clients, and leadership.

Responsibilities

• Maintain accurate project files, logs, correspondence, drawings, forms, and other site records.
• Support project managers and site leadership with daily administrative needs.
• Prepare, collect, and track timesheets, attendance records, expense documentation, and labor reports.
• Assist with invoice processing, purchase orders, receipts, vendor documentation, and payment-related records.
• Coordinate meetings, calendars, site communications, deliveries, and project-related schedules.
• Maintain subcontractor, vendor, employee, and compliance documentation.
• Track required permits, inspections, safety records, training documentation, and other project requirements.
• Prepare daily reports, meeting minutes, status updates, and other project communications.
• Organize and distribute project documents to the appropriate internal and external stakeholders.
• Help manage site office supplies, equipment, visitor information, and general administrative needs.
• Follow up on missing information and communicate documentation deadlines to project teams.
• Protect confidential company, employee, client, and project information.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Proactive mindset

Education

High school diploma

Administrative or business training

Tools

Microsoft Office

Procore

Bluebeam

SharePoint

Timekeeping systems

Job description

Introduction

At ARCO/Murray, we take our "better team, better planning, and better execution" culture seriously. But we're not an award-winning firm just because we're a great place to work. We're relentless experts at what we do.

Overview

PureGrid Electrical is seeking a highly organized and dependable Site Administrator to support the day-to-day operations of an active electrical project site. This role combines site office administration, project documentation, scheduling coordination, timekeeping, invoice support, and compliance record management.

The ideal candidate is detail-oriented, comfortable working in a fast-paced construction environment, and able to communicate effectively with project managers, field teams, subcontractors, vendors, and clients.

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

What We Can Offer You

• Industry-leading performance-based bonus program
• Traditional and Roth 401(k)
• Tuition reimbursement for associates
• Scholarship for associates' children up to $28,000 per child
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.

Responsibilities

• Maintain accurate project files, logs, correspondence, drawings, forms, and other site records.
• Support project managers and site leadership with daily administrative and coordination needs.
• Prepare, collect, and track timesheets, attendance records, expense documentation, and labor reports.
• Assist with invoice processing, purchase orders, receipts, vendor documentation, and payment-related records.
• Coordinate meetings, calendars, site communications, deliveries, and project-related schedules.
• Maintain subcontractor, vendor, employee, and compliance documentation.
• Track required permits, inspections, safety records, training documentation, and otherproject requirements.
• Prepare daily reports, meeting minutes, status updates, and other projectcommunications.
• Organize and distribute project documents to the appropriate internal and externalstakeholders.
• Help manage site office supplies, equipment, visitor information, and generaladministrative needs.
• Follow up on missing information and communicate documentation deadlines to projectteams.
• Protect confidential company, employee, client, and project information.
• Perform other administrative duties as assigned.

Requirements

• High school diploma or equivalent required; additional administrative or business training is a plus.
• Two or more years of administrative, project coordination, or construction office experience preferred.
• Strong organizational skills and consistent attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow through on open items.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn project management, document control, timekeeping, and accountingsystems.
• Ability to work professionally with field personnel, subcontractors, vendors, clients, andleadership.
• Ability to maintain discretion when handling sensitive information.

Preferred Experience:

• Experience supporting electrical, construction, engineering, or other project-based work.
• Familiarity with project documentation, subcontractor compliance, invoice processing, or construction timekeeping.
• Experience with platforms such as Procore, Bluebeam, SharePoint, or similar project management and document control systems.