Construction Site Admin & Payroll Coordinator

Brasfield & Gorrie; Nashville (TN); On-site; USD 34,000 - 42,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking a Jobsite Assistant to support the Nashville project team with payroll reporting, onboarding paperwork, and daily administrative duties. The role includes managing postings, safety compliance, invoicing support, and field communication to keep operations smooth.

You will handle electronic reports, file maintenance, mail distribution, and supply tracking, with occasional overnight travel for training. Strong Excel and communication skills are essential.

Qualifications

• Proficient word processing skills.
• Word and Excel experience.
• Excellent verbal and written communication skills.
• Positive attitude and self-motivation.

Responsibilities

• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System; living allowance setup/stop/transfers.
• Managing jobsite postings through iCIMS.
• Process new applicants hiring paperwork including e-verify & drug testing.
• Transfer employees to and from the job and assist in updating SuccessFactors program.
• Inform field employees of personnel-related changes.
• Perform electronic daily report & daily crew work plan tracking in Procore.
• Maintain all Safety & Drug Program requirements, including reporting accidents and maintaining first aid kit.
• Preform random drug testing when necessary.
• Maintain a clean working environment; e.g., coffee, trash, etc.
• Type, send, and file superintendent correspondence.
• Set up and maintain electronic job files.
• Assist with processing invoices in OnBase.
• Track rental equipment and incoming materials.
• Order office supplies and assist with pricing & ordering job supplies & rental equipment.
• Collect and distribute mail.
• Maintain state required postings, signage and job bulletin board.
• Greet jobsite guests in a professional, friendly, hospitable manner.
• Concur - expense & travel management.
• Occasional overnight travel for training purposes.

Skills

Word processing

Excel

Verbal communication

Written communication

Positive attitude

Self-motivated

Job description

Brasfield & Gorrie, LLC is seeking a Jobsite Assistant to support the Nashville project team with payroll reporting, onboarding paperwork, and daily administrative duties. The role includes managing postings, safety compliance, invoicing support, and field communication to keep operations smooth.

You will handle electronic reports, file maintenance, mail distribution, and supply tracking, with occasional overnight travel for training. Strong Excel and communication skills are essential.