Construction Site Admin & Compliance Coordinator

Aerotek; Lebanon (IN); On-site; USD 21,000 - 30,000; Full time

Job summary

Aerotek is seeking a Construction Site Office Associate (CES) to provide administrative and customer support to the client and Onsite Management team in Indiana. The CES ensures that contract employees, the client, and the internal team receive superior administrative, accounting, HR, and customer service support.

Essential duties include handling pre-employment screening (drug testing), random drug testing facilitation, attendance tracking, PPE distribution, and contractor roster management.

Qualifications

• High School Diploma required.
• 1+ years of experience in high-volume recruiting, managing a high-volume account, or providing on-premise support to a client.
• 1+ years of experience in a customer service role.
• Previous construction industry experience is a plus.
• Experience as a Project Admin in construction preferred.

Responsibilities

• Provide excellent customer service to contractors, clients, and internal team.
• Follow Injury Reporting Protocol and maintain contact with the appropriate internal contact and local medical facility.
• Assist in facilitating and maintaining pre-employment screening to include drug screening.
• Assist in facilitating Random Drug Testing.
• Manage client specific reports on an as needed basis or as outlined by the SOW or Project Scope.
• Manage attendance tracking and preparing reports for client.
• Manage daily attendance tracking and report to client on missing contractors.
• Manage/review call out line messages and follow up with contractors via phone call.
• Manage assignment and distribution of PPE.
• Manage time off request documents and coordinate approval with CEM and Delivery Manager.
• Maintain current contractor roster.
• Maintain a professional work environment in alignment with client and Aerotek culture.
• Pre-screening questions review and confirmation.
• Badging requests.
• Offboarding of contractors.
• Support client with site orientation process.
• Coordinate with site H&S to ensure certifications and contractor documentation are received.

Skills

Customer service

Onsite client support

Scheduling/attendance tracking

Pre-employment screening coordination

Education

High School Diploma

Job description

Aerotek is seeking a Construction Site Office Associate (CES) to provide administrative and customer support to the client and Onsite Management team in Indiana. The CES ensures that contract employees, the client, and the internal team receive superior administrative, accounting, HR, and customer service support.

Essential duties include handling pre-employment screening (drug testing), random drug testing facilitation, attendance tracking, PPE distribution, and contractor roster management.