On-Site Construction Office Administrator

Aerotek; Newbern (AL); On-site; USD 22,000 - 30,000; Full time

Job summary

Aerotek is hiring an On-Site Construction Office Administrator (CES) to deliver administrative and client support at the site. You will assist with accounting, HR, and customer service for contract employees, the client, and the onsite team.

Key duties include pre-employment screening, drug testing coordination, attendance reporting, PPE distribution, and maintaining contractor Rosters in coordination with site leadership and Aerotek culture.

Qualifications

• High School Diploma required.
• 1+ years of customer service experience.
• Construction industry experience is a plus.
• Experience as a Project Admin in construction preferred.
• Office experience is needed.

Responsibilities

• Provide excellent customer service to contractors, clients, and internal team.
• Follow Injury Reporting Protocol and contact the local medical facility.
• Assist in facilitating pre-employment screening including drug screening.
• Assist in the facilitation of Random Drug Testing.
• Manage client specific reports on an as needed basis or as outlined by the SOW or Project Scope.
• Manage attendance tracking and preparing reports for client.
• Manage daily attendance tracking and report to client on missing contractors.
• Manage/review call out line messages and follow up with contractors via phone call
• Manage assignment and distribution of PPE.
• Manage time off request documents and coordinate approval with CEM and Delivery Manager.
• Maintains current contractor roster.
• Maintain a professional work environment in alignment with current client and Aerotek culture.
• Req entry and delegation of req in Connected
• Pre-screening questions review and confirmation
• Badging requests
• Offboarding of contractors
• Support client as needed with the site orientation process
• Coordinate with site H&S to ensure that all required certifications and contractor documentation is received

Skills

Customer service

Pre-employment screening

Random drug testing

Attendance tracking

PPE management

HR support

Office administration

Education

High School Diploma

Tools

MS Office

Connected

Job description

Overview

Why Aerotek?

Aerotek is an operating company within Allegis Group, a global leader in talent solutions.We are a privately held organization with over 200+ offices nationwide. We work with 95% of Fortune 500 companies and specialize in staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance.

Working at Aerotek and why you will love it…

At Aerotek, we prioritize inclusivity and foster a magnetic work environment that empowers our employees to achieve both personal and professional aspirations. By putting the people first, our corporate culture encourages employee engagement and enhances performance through comprehensive training and a positive culture. We promote exclusively from within.

Job Summary:

The On-Site Construction Office Administrator (called a CES internally) is responsible for providing administrative and customer support services to the client and the Onsite Management team. The CES is responsible for ensuring that the contract employees, the client, and the internal team receive superior administrative, accounting, human resource, and customer service support.

Essential Functions:

• Provide excellent customer service to contractors, clients, and internal team.
• Follow Injury Reporting Protocol and maintain contact with the appropriate internal contact and the local medical facility that provides post-accident care.
• Assist in facilitating and maintaining the process for pre-employment screening to include drug screening.
• Assist in the facilitation of Random Drug Testing.
• Manage client specific reports on an as needed basis or as outlined by the SOW or Project Scope.
• Manage attendance tracking and preparing reports for client.
• Manage daily attendance tracking and report to client on missing contractors.
• Manage/review call out line messages and follow up with contractors via phone call
• Manage assignment and distribution of PPE.
• Manage time off request documents and coordinate approval with CEM and Delivery Manager.
• Manages current contractor roster.
• Maintain a professional work environment in alignment with current client and Aerotek culture.
• Req entry and delegation of req in Connected
• Pre-screening questions review and confirmation
• Badging requests
• Offboarding of contractors
• Support client as needed with the site orientation process
• Coordinate with site H&S to make sure that all required certifications and contractor documentation is received

Minimum Education/Abilities/Skills:

• High School Diploma required
• 1+ years of experience in a customer service
• Previous experience supporting the Construction Industry is a plus
• Previous experience as a Project Admin in the construction industry is preferred
• Office experience is needed

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors