Construction Services Project Coordinator

Controlled Contamination Services; Springfield (TN); On-site; USD 55,000 - 60,000; Full time

Job summary

Controlled Contamination Services seeks a Construction Services Project Coordinator to support daily operations nationwide from Springfield, TN. The role emphasizes administrative tasks, scheduling, budget tracking, and coordination with clients and vendors.

A strong focus on organization and timely communication is essential. Qualifications include a 2 year degree or equivalent, relevant administrative experience, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required or associate’s degree preferred.
• Experience as administrative assistant or in operations/service industry beneficial.
• Strong organizational and time management skills required.
• Excellent written and verbal communication, proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Assist Operations Manager with daily admin tasks, scheduling, calendars and correspondence.
• Prepare and distribute reports, presentations and documents.
• Maintain accurate electronic and paper records.
• Coordinate travel for construction staff and track budgets and expenses.
• Support scheduling of inspections, permits and project closeouts.
• Coordinate and schedule cleaning services and equipment mobilization.
• Ensure compliance with contract requirements and safety standards.

Job description

Job Details

Job Location: Springfield, TN 37172

Position Type: Full Time

Education Level: 2 Year Degree

Salary Range: $55,000.00 - $60,000.00 Salary/year

Job Shift: Any

Controlled Contamination Services (Controlled) has been a national provider of facility solutions, technical and decontamination services, since 1993. Our clients are in the Life Sciences, Technology, IT, Defense and Aerospace industries. Utilizing state of the art strategies, processes and human capital, Controlled ensures the highest degree of service and integrity for the sensitive environment we support; impacting those industries that impact the world.

The Construction Services Project Coordinator will play a crucial role in supporting daily operations, assisting with administrative tasks, and ensuring efficient coordination within the department. This position requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced construction environment nationwide.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the Operations Manager and team members with daily administrative tasks, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare and distribute reports, presentations, and other documents as needed.
• Maintain accurate records and files, both electronic and hard copy as required.
• Coordinate travel arrangements and accommodation for construction staff when necessary.
• Assist in the preparation and tracking of departmental budgets and expenses as well as change orders.
• Track project schedule details as adjust internal resources.
• Serve as a primary point of contact for internal and external inquiries, providing excellent customer service and ensuring timely responses.
• Communicate with clients and vendors to schedule services, resolve issues, and maintain positive relationships.
• Verify compliance with contract requirements.
• Assist with safety training, documentation, and site reporting.
• Coordinate inspections, permits, and project closeout require
• Assist in the coordination and scheduling of specialized construction cleaning services and projects.
• Maintain inventory records of cleaning supplies, equipment, and other operational materials.
• Assist with logistics/coordination of personnel & equipment for onsite projects and service deployments.
• Support compliance with company policies, procedures, and safety standards.
• All other duties as defined by your supervisor

Qualifications

• High school diploma or equivalent; associate’s degree or higher preferred.
• Proven experience as an administrative assistant or in a related role, preferably in operations or a service-oriented industry.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Controlled Contamination Services is an equal opportunity employer, vets/disability.