Construction Scheduler & Administrative Coordinator

Alta EI; Tucson (AZ); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

401k plan

Paid holidays

Job summary

Alta Environmental & Infrastructure is seeking a dependable Construction Scheduler / Administrative Assistant to join our team in Arizona. This role provides scheduling and administrative support, coordinating with clients, field technicians, project managers, and other team members.

The ideal candidate communicates professionally, stays organized in a fast-paced environment, and handles multiple tasks with changing priorities.

Qualifications

• Excellent communication with clients and team members.
• Strong organizational and time-management abilities.
• Ability to multitask and adapt in a fast-paced environment.
• Basic math skills for scheduling and record-keeping.
• Clear writing and documentation skills.

Responsibilities

• Schedule and coordinate construction-related inspection and testing services and field appointments.
• Answer incoming scheduling calls and respond to client emails.
• Communicate appointment dates, times, locations and requirements accurately.
• Review schedules and adjust when changes or conflicts arise.
• Confirm appointments and follow up with clients and field personnel as needed.
• Enter and maintain accurate job and client information in company systems.
• Prepare, organize, scan, and file documents and reports.
• Assist with administrative tasks and general office support.
• Communicate schedule changes, cancellations and urgent requests promptly.
• Work closely with management and other departments to ensure scheduling needs are met.

Skills

Excellent communication

Organizational skills

Multitasking

Problem solving

Basic math

Basic writing

Education

High school diploma

Job description

Alta Environmental & Infrastructure is seeking a dependable Construction Scheduler / Administrative Assistant to join our team in Arizona. This role provides scheduling and administrative support, coordinating with clients, field technicians, project managers, and other team members.

The ideal candidate communicates professionally, stays organized in a fast-paced environment, and handles multiple tasks with changing priorities.