Construction Scheduler

ADP, Inc.; Tucson (AZ); On-site; USD 38,000 - 54,000; Full time

Job summary

Alta Environmental & Infrastructure seeks a dependable Construction Scheduler / Administrative Assistant to provide scheduling and administrative support. You will coordinate with clients, field technicians, project managers, and team members in a fast-paced environment.

Training is available for those new to construction. The ideal candidate communicates professionally, stays organized, and can handle multiple tasks.

Qualifications

• Excellent written and verbal communication with clients and team members.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving skills and critical thinking.
• Basic math skills.
• Basic writing skills.

Responsibilities

• Schedule and coordinate construction-related inspection and testing services, and field appointments.
• Answer incoming scheduling calls and respond to client emails.
• Communicate appointment dates, times, locations, and job requirements accurately.
• Review schedules and make adjustments when appointments change or conflicts arise.
• Confirm appointments and follow up with clients and field personnel as needed.
• Enter and maintain accurate job and client information in company systems.
• Prepare, organize, scan, and file documents and reports.
• Assist with administrative tasks and general office support.
• Communicate schedule changes, cancellations, and urgent requests promptly.
• Work closely with management and other departments to ensure scheduling needs are met.
• Perform other administrative duties as assigned.

Skills

Communication

Organization

Multitasking

Problem solving

Math basics

Writing basics

Job description

Alta Environmental & Infrastructure is one of Arizona’s fastest-growing engineering firms, with nearly 250 employees across the state. We’re 100% Arizona owned and managed, which means you’ll never feel like a number here. Our team delivers a full spectrum of services - civil engineering, surveying, geotechnical and materials testing, environmental, and EHS - giving you exposure to many paths and projects.

Alta is big enough to offer opportunities, and advanced technology - yet small enough that you’ll know your team, see your impact, and have leadership that knows you.

We’re proud to be a trusted partner to some of the nation’s largest corporations, developers, and public agencies - helping to build the future, while also protecting it through environmental stewardship and sustainable solutions.

Position Overview:

We are seeking a dependable, organized, and detail-oriented Construction Scheduler / Administrative Assistantto join our team. This position will provide administrative and scheduling support while coordinating with clients, field technicians, project managers, and other members of the team.

The ideal candidate is someone who communicates professionally, stays organized in a fast-paced environment, and is comfortable managing multiple tasks and changing priorities. Construction industry experience is helpful but not required; we are willing to train the right candidate.

Key Responsibilities:

• Schedule and coordinate construction-related inspection and testing services, and field appointments.
• Answer incoming scheduling calls and respond to client emails.
• Communicate appointment dates, times, locations, and job requirements accurately.
• Review schedules and make adjustments when appointments change or conflicts arise.
• Confirm appointments and follow up with clients and field personnel as needed.
• Enter and maintain accurate job and client information in company systems.
• Prepare, organize, scan, and file documents and reports.
• Assist with administrative tasks and general office support.
• Communicate schedule changes, cancellations, and urgent requests promptly.
• Work closely with management and other departments to ensure scheduling needs are met.
• Perform other administrative duties as assigned.

Qualifications:

• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and team members.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong problem‑solving skills and ability to think critically.
• Basic math skills
• Basic writing skills

Why Alta?

See your impact.

How many people can drive by a highway, school, or major company and say, “I helped build that?”

At Alta, every employee can. The work we do is visible in the infrastructure communities rely on every day.

We’re passionate about developing people. Many of our leaders began their journey in entry level positions and worked their way up into management. We invest in you from day one with hands‑on training, paid certifications, and mentorship to help you progress in your career.

Working at Alta means:

• Career mobility: clear paths to grow into leadership roles.
• Multi‑disciplinary exposure: civil, survey, geotechnical, materials testing, environmental, EHS, etc.
• Investment in you: ongoing training.
• Culture of belonging: supportive teams where your work is recognized.

Impact you can see: the chance to contribute to projects that define communities.

As an Alta E&I employee you will receive the opportunity to enroll in our company sponsored benefits (medical, dental, vision, life, long term disability) and 401k plan. You will also receive 7 paid company holidays and accrue up to 10 paid days off. Join us and get a career!

We are an equal opportunity employer and welcome applications from all qualified individuals, regardless of race, gender, disability, or any other protected status.

We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.