Construction Sales & Project Coordinator

RF Solutions; Hackensack, Northern (NJ, KY); Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) plan

Company-provided equipment

Job summary

RF Solutions is seeking a Commercial Sales and Project Coordinator to support our sales, estimating, and project teams. The role helps keep proposals, customer information, bid documents, project paperwork, and sales opportunities organized and moving forward, coordinating across Sales, Estimating, Engineering, and Operations.

Ideal candidates will have 2+ years in commercial construction or related contractor environments, strong organizational skills, and comfort handling multiple projects,

Qualifications

• Minimum 2 years of experience in commercial construction or a construction-related contractor environment.
• Familiarity with commercial construction terminology and processes.
• Experience with proposals, bids, project documents, purchase orders, drawings, or similar construction documentation.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple deadlines and priorities.
• Comfortable following up with customers, vendors, and coworkers.
• Ability to learn new software and internal processes.
• Collaborates effectively with Sales, Estimating, Engineering, and Operations.

Responsibilities

• Maintain accurate customer and opportunity information in the CRM.
• Enter and update sales opportunities.
• Track follow-up dates and open items.
• Maintain customer contact information.
• Assist with basic sales reports.
• Help prepare information for sales meetings.
• Follow up internally on outstanding information needed by the sales team.
• Assist with preparation of customer proposals.
• Assemble proposal and bid packages.
• Track proposal due dates and submission requirements.
• Maintain proposal files and supporting documents.
• Assist with RFP and bid submissions.
• Confirm required documents are included before submission.
• Organize drawings, specifications, and bid documents for estimating.
• Request pricing from vendors and suppliers.
• Help collect subcontractor information when needed.
• Track estimating and bid deadlines.
• Maintain pricing and estimating documentation.
• Assist estimators and sales staff with administrative portions of the estimating process.
• This is an estimating support position and does not require independent RF engineering or system design.
• Schedule customer meetings and site surveys.
• Request missing drawings, specifications, and other customer documents.
• Assist with obtaining purchase orders and signed proposals.
• Maintain organized customer and project files.
• Communicate routine project and documentation updates to customers.
• Help ensure required information is available to the appropriate internal teams.
• After project award: confirm PO receipt, organize documents, identify missing information, transfer project from Sales to Engineering and Operations, maintain electronic project files, ensure teams have information to begin.

Skills

Strong organizational skills

Written and verbal communication

Attention to detail

Multitasking

Customer coordination

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

RF Solutions is seeking a Commercial Sales and Project Coordinator to support our sales, estimating, and project teams. The role helps keep proposals, customer information, bid documents, project paperwork, and sales opportunities organized and moving forward, coordinating across Sales, Estimating, Engineering, and Operations.

Ideal candidates will have 2+ years in commercial construction or related contractor environments, strong organizational skills, and comfort handling multiple projects,