Construction Recruiter & Admin Specialist — Fast-Paced Projects

Mullins Mechanical; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

medical

dental

vision

life

disability

paid holidays

paid vacation

401K

Job summary

Mullins Mechanical in Carrollton, GA is seeking a Construction Administrative Assistant to support project management by handling documentation, scheduling, data entry, and office operations in a fast-paced construction environment. The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office; experience with Procore is a plus.

You will collaborate with managers, subcontractors, and field teams to keep projects running smoothly.

Qualifications

• Highly organized, detail-oriented, and able to manage competing priorities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with construction administration preferred; Procore experience a plus.

Responsibilities

• Project Documentation: Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
• Correspondence: Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
• Recruiting: Assist with candidate screenings and back-up Recruiters as needed.
• Scheduling: Coordinate interviews, meetings, and appointments.
• Data Entry: Accurately enter data into various software systems and maintain project files in an organized manner.
• Material Procurement: Assist in the procurement of materials by preparing purchase orders, tracking deliveries, and communicating with suppliers.
• Billing and Invoicing: Support the billing process by preparing invoices, tracking payments, and resolving any billing discrepancies.
• Office Management: Perform general office duties such as answering phones, filing paperwork, and ordering supplies.

Skills

Communication

Organization

Attention to detail

Team collaboration

MS Office

Procore

Tools

Procore

Job description

Mullins Mechanical in Carrollton, GA is seeking a Construction Administrative Assistant to support project management by handling documentation, scheduling, data entry, and office operations in a fast-paced construction environment. The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office; experience with Procore is a plus.

You will collaborate with managers, subcontractors, and field teams to keep projects running smoothly.