Administrative Assistant - Recruiting

mullins; Carrollton (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Mullins Mechanical in Carrollton, Georgia, seeks a Construction Administrative Assistant to support project management by organizing documents, scheduling, and handling correspondence in a fast-paced construction environment.

The ideal candidate will have strong communication, solid organizational skills, and attention to detail. Proficiency in MS Office is required; Procore experience is a plus. Join a growing specialty contractor serving industrial facilities.

Qualifications

• Excellent verbal and written communication with professional interaction.
• Strong organizational skills and the ability to prioritize tasks.
• Exceptional attention to detail and accuracy in all work aspects.
• Ability to work collaboratively in a team and contribute positively.
• Proficiency in Microsoft Office Suite; familiarity with PM software is a plus.

Responsibilities

• Project Documentation: assist in preparing, distributing, and organizing project docs.
• Correspondence: manage communications with managers, candidates, and suppliers.
• Recruiting: assist with candidate screenings as needed.
• Scheduling: coordinate interviews, meetings, and appointments.
• Data Entry: accurately enter data and maintain project files.

Skills

Communication

Time management

Attention to detail

Teamwork

MS Office

Tools

Procore

Job description

About You

Are you a collaborative team player with excellent communication skills? Do you enjoy supporting hard working teams in a fast-paced environment? If this sounds like you, then you should mull over a career with Mullins Mechanical.

We are seeking a highly skilled and motivated Construction Administrative Assistant to join our team in Carrollton, Georgia. As a Construction Administrative Assistant, you will play a crucial role in supporting our construction projects by providing administrative assistance to the project management team and ensuring the smooth operation of office procedures. The ideal candidate will have exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced construction environment.

Our Commitment

Our commitment to excellence in safety, quality, customer service, and professionalism has earned us a top-notch reputation in the industry. Built on client relationships, our project teams are committed to providing services with integrity that will uphold our prestige within the industry.

We realize that our greatest asset is our people. We offer competitive compensation and benefits packages that include medical, dental, vision, life, disability, paid holidays, paid vacation, and 401K.

Responsibilities

• Project Documentation: Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
• Correspondence: Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
• Recruiting: Assist with candidate screenings and back-up Recruiters as needed.
• Scheduling: Coordinate interviews, meetings, and appointments.
• Data Entry: Accurately enter data into various software systems and maintain project files in an organized manner.

Qualifications

• Excellent verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and team members.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in all aspects of work.
• Ability to work collaboratively as part of a team and contribute to a positive work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with construction management software like Procore is a plus.
• Previous experience in an administrative role, preferably in the construction industry, is highly desirable.

Join Us

Mullins Mechanical ranked #1,475 on the 2023 Inc. 5000 list and we’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication. Our projects are often in industrial and manufacturing environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. A career is waiting for you at Mullins Mechanical!

Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.