Construction Project Support & Billing Specialist

Restoration Management Company; Hayward (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Restoration Management Company is seeking a Project Support Administrator in Hayward, CA to coordinate project activities, manage documentation, and support billing and compliance processes.

The role requires strong organizational and communication skills, experience with project management tools, and the ability to work across field and office teams in a fast-paced restoration environment.

Qualifications

• Bachelor’s degree in construction management, business administration, or a related field.
• Minimum of 3–5 years of experience in construction project coordination or a similar role.
• Proficiency in project management software (e.g., Salesforce, Sage Paperless).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Knowledge of prevailing wage requirements and compliance.

Responsibilities

• Manage and coordinate various aspects of projects, ensuring smooth operations and effective communication between project directors, clients, and internal teams.
• Track job costs and manage documentation, ensuring compliance with prevailing wage requirements and timely billing processes.
• Prepare and manage opportunity intakes, track contracts including DocuSign, and ensure compliant project initiation and legal compliance.
• Maintain Salesforce records with project notes and client communications; monitor On Time Billing (OTB) and progress reporting.

Skills

Strong organizational skills

Excellent communication

Team collaboration

Education

Bachelor’s degree in a related field

Tools

Salesforce

Sage Paperless

Job description

Restoration Management Company is seeking a Project Support Administrator in Hayward, CA to coordinate project activities, manage documentation, and support billing and compliance processes.

The role requires strong organizational and communication skills, experience with project management tools, and the ability to work across field and office teams in a fast-paced restoration environment.