Construction Project Operations Specialist

American Trademark Construction Services, Inc.; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Disability insurance

Life insurance

401k plan

Paid holidays

Paid time off

Continuing education

Staff events

Job summary

American Trademark Construction Services, Inc. in Englewood, OH is seeking a Project Operations Assistant to support both project management and field operations across all construction phases.

The role is primarily office-based with regular interaction with jobsite teams and focuses on coordinating documentation and maintaining project information for timely change orders and billing. The ideal candidate will assist in change order administration, help manage schedules, and support cost control

Qualifications

• Self-motivated with strong planning and organizational skills.
• Professional, dependable, and ethical.
• Excellent written and verbal communication skills.
• Strong problem-solving and multitasking ability.
• Ability to implement plans and follow through to completion.
• Detail-oriented and well-organized.
• Ability to manage high volumes of documentation under deadlines.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Preconstruction & Project Setup: Participate in pre-bid meetings and coordination with owners, architects, and engineers.
• Project Coordination & Field Support: Assist Project Managers and Superintendents with daily project coordination; support site planning, logistics, and material tracking; coordinate communication between office and field teams; participate in the preparation and updating of project schedules.
• Document Control & Compliance: Manage and track project documentation including RFIs, submittals, and closeout documents; ensure documentation is complete, accurate, and processed in a timely manner; maintain organized and up-to-date project files; save and organize Change Initiatives (CIs).
• Project Cost Control Administration: Enter change orders into logs; review change orders for backup; coordinate with PMs to categorize and scope changes; submit pending change orders to clients; generate and send change orders to subcontractors; maintain logs; monitor client portals for approvals; enter approved change orders into budgets; ensure timely processing for monthly billing; track aging and delays; finalize logs at project closeout.

Skills

Planning skills

Organizational skills

Communication skills

Problem solving

Multitasking

Detail oriented

Documentation management

MS Office proficiency

Tools

Microsoft Office

Job description

American Trademark Construction Services, Inc. in Englewood, OH is seeking a Project Operations Assistant to support both project management and field operations across all construction phases.

The role is primarily office-based with regular interaction with jobsite teams and focuses on coordinating documentation and maintaining project information for timely change orders and billing. The ideal candidate will assist in change order administration, help manage schedules, and support cost control