Construction Project & Executive Support Lead

ALL IN ONE Employment Services; Miami (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Paid holidays

Paid vacation

Paid personal days

Birthday off

Job summary

ALL IN ONE Employment Services seeks a sharp, organized professional to be the CEO's right hand, managing construction projects and providing executive and personal support. The role combines project coordination with high-trust administrative duties in a fast-paced environment.

Based in Coral Gables, FL, you will coordinate calendars, due diligence, contracts, reporting, and cross-functional communication, while also overseeing insurance, records, and office operations.

Qualifications

• Minimum 5 years of office experience, construction and real estate development experience required.
• Strong project planning, coordination, and organizational skills with time management focus.
• Initiative and analytical problem-solving under deadline with minimal supervision.
• Excellent attention to detail and accuracy, especially with numbers.
• Proficient in Microsoft Office; strong Excel skills for reports.
• Bilingual English & Spanish preferred.
• Experience handling contracts, insurance paperwork, banking and accounting tasks.

Responsibilities

• Be the CEO's gatekeeper and right hand - manage calendar, contacts, scheduling, and front-line communication, keeping priorities on track.
• Provide strategic administrative support through detailed analysis, information organization, and executive reporting; gather, organize, and summarize information for the CEO.
• Handle occasional personal-assistant tasks with discretion and good judgment (e.g., errands, gifts, and time-sensitive personal requests).
• Draft, review, and coordinate documents for consistency, accuracy, and clarity.
• Be the hub of the head office for real estate development and entitlement side, keeping complex projects moving.
• Lead pre-purchase due diligence on land and redevelopment opportunities, surfacing risks and opportunities before we commit.
• Think from a legal perspective and navigate zoning rules, entitlement processes, and approvals.
• Review and draft contracts, coordinating with counsel to protect the company's interests and keep deals on track.
• Drive cross-functional communication among contractors, professionals, consultants, and subcontractors to hit milestones.
• Manage RFIs, submittals, and change orders - coordinate submission and timely review by CEO.
• Help manage permitting, inspection scheduling, and documentation to ensure compliance with local codes.
• Anticipate project and team-lead needs and take initiative to keep things moving; perform additional oversight as needed.
• Support the finance team - review project draws vs budgets, coordinate with bank inspectors for timely payment.

Skills

Five years office experience

Construction & real estate experience

Project planning & coordination

Initiative & analytical thinking

Attention to detail

Microsoft Office & Excel

Bilingual English & Spanish

Contract, insurance, banking tasks

Tools

Microsoft Office

Job description

ALL IN ONE Employment Services seeks a sharp, organized professional to be the CEO's right hand, managing construction projects and providing executive and personal support. The role combines project coordination with high-trust administrative duties in a fast-paced environment.

Based in Coral Gables, FL, you will coordinate calendars, due diligence, contracts, reporting, and cross-functional communication, while also overseeing insurance, records, and office operations.