Construction Project Engineer

Ascendion; Phoenix, Northern (AZ, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Ascendion is seeking a Document Controller in Phoenix to establish, maintain, track, review, and govern project documentation throughout the construction lifecycle from design to turnover and operations.

The role serves as the central coordinator between the project team, contractors, design consultants, commissioning teams, vendors, and Operations to ensure records are complete, current, traceable, properly classified, and stored in the approved repository.

Qualifications

• Experience maintaining organized and traceable project records.
• Ability to control document numbering, naming, revision status and metadata.
• Experience tracking submittals, RFIs, drawings, reports and turnover deliverables.

Responsibilities

• Maintain organized and traceable project records throughout the construction lifecycle.
• Control document numbering, naming, revision status, metadata, distribution, filing, retrieval, and archival.
• Maintain document registers and trackers for drawings, submittals, RFIs, reports, permits, certificates, closeout records, and turnover deliverables.
• Verify that documents are uploaded and filed within the appropriate project repository and folder structure.
• Identify duplicate, obsolete, superseded, incomplete, or incorrectly classified documentation.
• Maintain clear audit trails showing document status and ownership.
• Coordinate with responsible stakeholders when documentation is overdue, incomplete, or requires correction.

Skills

Document control

Information management

Audit readiness

Job description

Ascendion is a full service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

Build the coolest tech for the world’s leading brands

Experience the power of transforming digital engineering for Fortune 500 clients

Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

Location: Phoenix, Arizona

Explain a typical day in the role.:

A typical day begins with reviewing document-control dashboards, turnover trackers, and outstanding action items to identify overdue submittals, RFIs, drawings, O&M manuals, commissioning records, and closeout deliverables. The Document Controller prioritizes critical documentation required to support construction activities, commissioning, and upcoming turnover milestones.

Throughout the day, the role coordinates with Construction Managers, Project Engineers, General Contractors, subcontractors, design consultants, commissioning teams, and Operations to collect, review, organize, and track project documentation. This includes maintaining document registers, managing revisions, verifying document accuracy, and ensuring information is properly uploaded and stored within project repositories.

A significant portion of the day is dedicated to tracking turnover and closeout documentation, identifying gaps, following up on missing deliverables, and validating that records comply with project requirements and turnover documentation matrices. The Document Controller reviews O&M manuals, as-built drawings, testing and commissioning reports, warranty packages, training records, and other turnover-critical documents.

The role also supports quality reviews of project documentation, ensuring records are complete, current, correctly classified, and audit-ready. Regular communication with project stakeholders is required to resolve documentation issues, maintain progress toward turnover milestones, and ensure Operations receives complete and accurate project records at handover.

Success in this role is measured by the accuracy, completeness, traceability, and timely delivery of project documentation that supports successful commissioning, turnover, and operational acceptance.

Job Summary

The Document Controller is responsible for establishing, maintaining, tracking, reviewing, and governing project documentation throughout the construction lifecycle, from design and construction through commissioning, turnover, closeout, and transition to Operations.

The position serves as a central coordination point between the project team, General Contractor, subcontractors, design consultants, commissioning teams, vendors, and Operations to ensure that project records and turnover deliverables are complete, current, traceable, properly classified, and stored within the approved project repository.

A major focus of the position is ensuring that turnover documentation complies with contractual requirements, including the applicable Division 01 specifications and the project Turnover Documentation Matrix. The governing turnover specification requires deliverables to follow Appendix, etc., maintain records of ownership transfer, and upload electronic documentation to the Owner-designated project repository.

Key Responsibilities

Document Control & Information Management

• Maintain organized and traceable project records throughout the construction lifecycle.
• Control document numbering, naming, revision status, metadata, distribution, filing, retrieval, and archival.
• Maintain document registers and trackers for drawings, submittals, RFIs, reports, permits, certificates, closeout records, and turnover deliverables.
• Verify that documents are uploaded and filed within the appropriate project repository and folder structure.
• Identify duplicate, obsolete, superseded, incomplete, or incorrectly classified documentation.
• Maintain clear audit trails showing document status and ownership.
• Support the administration and tracking of technical submittals, shop drawings, product data, samples, RFIs, and supporting documentation.
• Monitor submittal status, revisions, reviewer comments, approvals, resubmittals, and outstanding actions.
• Ensure approved documents are clearly distinguishable from superseded or rejected versions.
• Coordinate with responsible stakeholders when documentation is overdue, incomplete, or requires correction.
• Maintain project-reference documentation, including RFIs, submittals and change-order information.

Turnover & Closeout Management

• Develop and maintain turnover and closeout document trackers.
• Review contractual requirements and establish required deliverables by discipline, system, equipment package, building, area, or turnover tranche.
• Track documentation against the applicable Turnover Documentation Matrix.
• Identify documentation gaps,