Document Management Specialist 2- Bowling Green, OH

M.C. Dean, Inc; Bowling Green (KY); On-site; USD 52,000 - 78,000; Full time

Job summary

M.C. Dean, Inc. is seeking a Document Control Specialist 2 to manage project documentation in a fast-paced data center construction environment. You will ensure drawings, submittals, RFIs, specifications, and turnover packages are accurate, version-controlled, and compliant with project standards.

The role emphasizes ensuring alignment among field, engineering, and client teams using current documents, with heavy use of ACC and AI-enabled workflows.

Qualifications

• Bachelor’s degree with 2+ years of relevant experience. Or high school diploma with 8+ years document control experience.
• Direct experience with Autodesk Construction Cloud (ACC) or similar cloud-based construction management platforms.
• Strong understanding of: Submittal processes; Construction drawings and specifications; Construction Change Directives (CCD); Architectural Supplemental Instruction (ASI).
• Experience managing high-volume document environments across multiple teams.

Responsibilities

• Document Control & Management in ACC and client platforms with strict version control.
• ACC workflow administration using ACC Docs and Build modules; manage logs and version histories.
• Manage project submittal register, tracking logs, and submittal workflow from creation to closeout.
• Perform detailed QA/QC checks on outgoing document packages and ensure alignment with milestones.
• Compile turnover packages including As-built drawings, test reports, O&M manuals.
• AI-Driven Workflow Execution: use AI tools to automate tracking, reviews, and reports.

Skills

QA/QC mindset

Coordination across teams

Detail-oriented

Document management

Education

Bachelor’s degree (2+ years experience) or High school diploma with 8+ years experience

Tools

Autodesk Construction Cloud (ACC)

Job description

Overview

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

About M.C. Dean

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values, agility, expertise, and trust, we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

The Document Management Specialist 2 is responsible for managing all project documentation within a fast-paced, highly coordinated data center construction environment. This role ensures all drawings, submittals, RFIs, specifications, and turnover packages are accurate, version-controlled, and compliant with META and GC standards.

This role is critical to ensuring that field, engineering, and client teams are aligned using the most current project documentation.

Responsibilities

Document Control & Management

• Maintain full control of all project documentation within Autodesk Construction Cloud (ACC) and/or client-required platforms
• Manage and track:
• IFC drawing sets, shop drawings, and as-built documents
• Specifications, submittals, RFIs, ASIs, Bulletins, CCDs and change orders
• Ensure strict version control, naming conventions, and folder structure compliance
• Coordinate distribution of updated documents to field and project teams
• Update Infralink with the latest project documentation for the use in manufacturing and on the project construction site.

ACC (Autodesk Construction Cloud) Workflow Management

• Administer and manage document workflows within ACC Docs and Build modules
• Maintain:
• Issue logs, version histories, and approval workflows
• Drawing comparison tracking and revision histories
• Ensure all documents are properly uploaded, categorized, and accessible
• Support coordination between:
• Engineering / VDC teams
• Field operations
• General Contractor and client teams
• Trade Subcontractors (Mechanical, Electrical, & Connectivity)
• Validate that all teams are working from the latest issued documents in ACC environments

Submittal & RFI Management

• Maintain and update the project submittal register and tracking logs
• Coordinate submittal workflow from creation through approval and closeout
• Track review cycles and enforce turnaround timelines
• Ensure all deliverables meet client format and compliance requirements
• Support procurement and engineering coordination tied to submittals

Quality Control / QAQC

• Perform detailed QA/QC checks on all outgoing document packages:
• Verify correct revisioning and labeling
• Ensure completeness of drawing sets and references
• Identify inconsistencies prior to client/GC submission
• Validate document packages align with project milestones (30/60/90/IFC)
• Manage all internal project BlueBeam review session initiation, comments, and backcheck.

Closeout & Turnover

• Compile complete turnover packages including:
• As-built drawings
• Test reports and commissioning documentation
• O&M manuals and manufacturer documentation
• Ensure documentation meets customer closeout standards and acceptance criteria

AI-Driven Workflow Execution (MANDATORY)

• Utilize AI tools (e.g., Copilot, ACC AI features, or equivalent) in daily workflows to:
• Automate document tracking and status reporting
• Perform document reviews (naming compliance, completeness checks, error detection)
• Generate logs, summaries, and reports (submittals, RFIs, issues)
• Identify inconsistencies across document sets (drawings, specs, schedules)
• Leverage AI to improve:
• Efficiency of document processing
• Accuracy of QA/QC reviews
• Turnaround time for deliverables

Expectation:
Use of AI is a core part of the role, not optional. Candidates must be willing to adopt and continuously improve AI-driven workflows.

Qualifications

• Bachelor’s degree with 2+ years of relevant experience Or
• High school diploma with 8+ years of document control experience in construction, preferably on data center or mission-critical projects with High School Diploma.
• Direct experience with Autodesk Construction Cloud (ACC) or similar cloud-based construction management platforms.
• Strong understanding of:
• Submittal processes
• Construction drawings and specifications
• Construction Change Directives (CCD)
• Architectural Supplemental Instruction (ASI)
• Experience managing high-volume document environments across multiple teams

Preferred Qualifications

• Experience supporting hyperscale data center projects or complex mission critical infrastructure.
• Familiarity with BIM/VDC workflows and model-based deliverables
• Experience coordinating low voltage, electrical, and mechanical scopes
• Prior use of AI tools in construction workflows

Key Competencies

• Highly detail-oriented with strong QA/QC mindset
• Ability to manage complex document sets under aggressive schedules
• Strong coordination skills across engineering, field, and client teams
• Process-driven and highly organized

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.