Project Coordinator

William Charles Construction; Springfield (IL); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

401(k) match

Employee Stock Purchase Plan

Flexible Spending Account

Medical/Dental/Vision insurance

Paid Time Off

Job summary

William Charles Construction in Springfield, IL is seeking a Project Coordinator to assist Project Managers with startup, file management, and procedural documentation to ensure IDOT compliance.

You will support a busy construction office, coordinating paperwork, schedules, and subcontractor paperwork to keep projects on track and compliant with safety and regulatory standards.

Qualifications

• Associate's Degree helpful; combination of education & experience considered.
• 3–5 years of experience in business-related accounting.
• Strong working knowledge of MS Outlook, Excel, and Word.

Responsibilities

• Prepare and circulate a list of current jobs.
• Set up and maintain all job files online and in hard copy.
• Prepare pre-construction paperwork for new jobs.
• Complete and submit job set up form and budget for grooving projects.
• Review subcontract and submit paperwork to prime contractor for grooving projects.
• Create purchase order and subcontract requisition forms and track progress between procurement and vendor.
• Ensure all required subcontractor paperwork is received and maintained.
• Create and submit change orders.
• Compute and process force accounts, back charges, and miscellaneous billings.
• Create and submit billings for grooving projects.
• Track and submit subcontractor weekly certified payroll, monthly EEO, and quarterly PLA reports.

Skills

Excel

Outlook

Word

Multi-tasking

Communication

Office procedures

Education

Associate's Degree in Accounting or Business Administration

Job description

Overview

William Charles Construction, a MasTec Company is hiring for Project Coordinator in our Springfield, IL office.

The Project Coordinator is responsible for supporting the Project Managers in job start-up, maintaining project files, maintaining all necessary documentation associated with the projects, and IDOT compliance.

Company Overview

With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management, and mining and materials production, we have the expertise to help our customers complete their most complex projects.

William Charles Construction is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor).

Responsibilities

• Prepare and circulate a list of current jobs.
• Set up and maintain all job files on-line and hard copies.
• Prepare pre-construction paperwork for new jobs.
• Complete and submit job set up form and budget for grooving projects.
• Review subcontract and submit paperwork to prime contractor for grooving projects.
• Create purchase order and subcontract requisition forms and track progress between procurement and vendor.
• Ensure that all required subcontractor paperwork is received and maintained.
• Create and submit change orders.
• Compute and process force accounts, back charges, and miscellaneous required billings.
• Create and submit billings for grooving projects.
• Track and submit subcontractor weekly certified payroll, monthly EEO, and quarterly PLA reports.

Qualifications

• Associate's Degree in Accounting or Business Administration is helpful. A combination of education & experience will be considered in lieu of a degree.

Knowledge/Skills/Abilities

• 3 to 5 years of experience in business-related Accounting.
• Strong working knowledge of Microsoft Outlook, Excel and Word.
• Must be able to multi-task and work in a fast-paced environment.
• Must have good oral and written communication skills.
• Strong working knowledge of modern office procedures.

What's in it for you:

Financial Wellbeing

• Compensation $23 - $27/hour, commensurate with experience.
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Service Line (UKG) : Name

WCL-William Charles Construct