Construction Project Coordinator/Project Engineer

Air Systems, Inc.; San Jose (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Telehealth

Life & Disability Insurance

Paid time off

On-site gym

EV charging

Education assistance

Flexible work environment

Job summary

Air Systems, Inc. is seeking a Project Coordinator to support our Construction business unit. You will assist Project Managers with project administration, scheduling, procurement, documentation, and customer communication to keep projects on time and within budget.

The ideal candidate will thrive in a fast-paced environment, collaborate with project teams, customers, subcontractors, and internal departments to ensure projects are completed safely and efficiently.

Qualifications

• 2+ years of project coordination or construction administration experience.
• Experience in commercial construction, mechanical, electrical, HVAC, plumbing preferred.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word, Teams).
• Experience with ERP systems COINS, Procore, PlanGrid or similar CM software.
• Excellent verbal and written communication skills.
• Customer-focused with collaborative team mindset.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Support Project Managers in day-to-day administration of construction projects.
• Coordinate project schedules, meetings, and communication between stakeholders.
• Track milestones, deadlines, and deliverables.
• Create and maintain project files, contracts, change orders, submittals, RFIs, and closeout docs.
• Assist with procurement activities and subcontractor coordination.
• Support billing, invoicing, and project reporting with Accounting.
• Maintain records in company systems and software.
• Attend project meetings and distribute notes and action items.

Skills

Organizational skills

Time management

Verbal & written communication

Customer-focused

Independent worker

Tools

Microsoft Office Suite

COINS

Procore

PlanGrid

Job description

About Us

We offer complete, single-source facility solutions. Our offerings include commercial MEP solutions, sheet metal construction, preventive maintenance and service, building automation, energy management, and more.

Job Summary

Air Systems is seeking a highly organized and motivated Project Coordinator to support our Construction business unit. This position plays a critical role in the successful execution of construction projects by assisting Project Managers with project administration, coordination, scheduling, procurement, documentation, and customer communication.

The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and enjoy collaborating with project teams, customers, subcontractors, and internal departments to ensure projects are completed safely, efficiently, on schedule, and within budget.

#airsys

Essential Duties & Responsibilities

• Support Project Managers in the day-to-day administration of construction projects.
• Assist with project start-ups, close-outs, and project documentation.
• Coordinate project schedules, meetings, and communication between project stakeholders.
• Track project milestones, deadlines, and deliverables.
• Create and maintain project files, contracts, change orders, submittals, RFIs, and closeout documentation.
• Assist with procurement activities, including material orders and subcontractor coordination.
• Monitor project costs and support project financial reporting.
• Coordinate labor, equipment, and material resources to support project execution.
• Assist with estimating and proposal preparation as needed.
• Work closely with Accounting to support billing, invoicing, and project reporting requirements.
• Maintain accurate records within company systems and software platforms.
• Attend project meetings and distribute meeting notes and action items.
• Develop and maintain positive relationships with customers, vendors, subcontractors, and internal teams.
• Escalate project issues and risks to management in a timely manner.
• Support department and company goals while maintaining a strong customer-service focus.
• Other tasks as assigned.

Qualifications

• 2+ years of project coordination, construction administration, or related industry experience preferred.
• Experience in commercial construction, mechanical, electrical, HVAC, plumbing, or related trades preferred.
• Proficient in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams.
• Experience with ERP systems, COINS, Procore, PlanGrid, or similar construction management software is a plus.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and competing deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and problem-solving abilities.
• Customer-focused with a collaborative team-oriented mindset.
• Ability to work independently and exercise sound judgment.

Benefits

• Comprehensive health coverage (medical, dental, vision, prescription).
• Telehealth access and HSA/FSA options.
• Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
• Generous paid time off, with increases each year + 10 paid holidays.
• On-site employee gym and EV plugs and/or bike commuter benefits.
• Opportunities for professional growth through educational assistance and career development programs.
• A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.

Why Air Systems?

At Air Systems, we believe in fostering an environment of growth, integrity, and respect. We take pride in being an employer that values safety, teamwork, and a commitment to excellence. OurStandards of Successreflect the values we uphold in every project:

• Safety First: We care about the safety and well-being of our employees, partners, and clients.
• Teamwork: We work together with respect, integrity, and a shared commitment to excellence.
• Innovation & Growth: We're always looking for better ways to do things - and we encourage creativity and continuous improvement.

Competitive Salary

$35 - $45 per hour based on experience.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affiantative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Geographic Disclosure

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

At Air Systems, we respect your privacy and protect your personal information. The data you provide during the application process will be used solely for recruitment purposes and kept confidential. We do not share your information with third parties, except as required by law or with your consent.