Construction Project Coordinator: Procurement, Scheduling & Reporting

JDH Infrastructure Group; Town of Plainfield (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

JDH Infrastructure Group is seeking a Project Coordinator to assist the Project Manager and Division Director with coordination, procurement, and documentation throughout the project lifecycle. The role focuses on maintaining budgets, scheduling deliveries, and ensuring efficient workflow on site.

You will help track production, generate reports, and prepare closeout packages, while retaining COI/W-9s and other onboarding records for subcontractors and vendors.

Qualifications

• Experience coordinating procurement of materials, subcontractors, and rental equipment.
• Strong record-keeping and documentation skills.
• Ability to monitor project budgets and schedules with attention to detail.
• Effective communication with field personnel, suppliers, and clients.

Responsibilities

• Assist with procurement of materials, subcontractors, and rental equipment.
• Prepare and maintain project documentation and closeout packages.
• Coordinate deliveries and maintain project scheduling to meet demands.
• Support production tracking, reporting, and cost control with the Project Manager.
• Maintain COI and W-9 records and ensure compliance across vendors.
• Document 811 locate tickets and monitor ticket status for safety.
• Organize and file job folders, drawings, permits, and site reports.

Skills

Procurement

Record keeping

Project coordination

Communication

Documentation

Job description

JDH Infrastructure Group is seeking a Project Coordinator to assist the Project Manager and Division Director with coordination, procurement, and documentation throughout the project lifecycle. The role focuses on maintaining budgets, scheduling deliveries, and ensuring efficient workflow on site.

You will help track production, generate reports, and prepare closeout packages, while retaining COI/W-9s and other onboarding records for subcontractors and vendors.