Construction Project Coordinator & PM Assistant

Ironcore Construction; San Diego (CA); On-site; USD 94,000 - 127,000; Full time

Benefits offered by this job

Competitive salary

Medical/dental/vision

401(k) match

Paid time off

Sick leave

Disability + life insurance

Job summary

Ironcore Construction is seeking a Pod Assistant Project Manager / Project Coordinator to support the Project Executive and multiple multifamily projects. You will connect project teams, Accounting, leadership, and stakeholders while tracking financial, administrative, compliance, and closeout requirements to keep projects moving.

You will organize information, anticipate needs, hold people accountable, and maintain visibility across project health and deliverables.

Qualifications

• Experience in construction project coordination or assistant project management preferred.
• Multifamily or commercial construction experience preferred.
• Strong organizational skills with the ability to manage priorities across multiple projects.
• Working knowledge of project financials, RFIs, submittals, contracts, change management, and closeout.
• Experience with Procore and Microsoft Office.

Responsibilities

• Support the Project Executive and coordinate priorities across projects.
• Maintain pod-level action logs, commitments, milestones, and reviews.
• Track project health, forecasts, schedules, procurement risks, changes, and issues.
• Coordinate monthly project reporting and consolidate information for leadership reviews.
• Track pay applications, draws, invoices, budget reconciliations, and other financial deliverables.
• Coordinate follow-up between Project Managers, Accounting, and the India Accounting Team.
• Monitor RFIs, submittals, Procore compliance, and critical project documentation.
• Track subcontractor insurance, licensing, bonding, lien waivers, certified payroll, and compliance exceptions.
• Monitor permit, inspection, COs, and jurisdictional milestones.
• Track funding requirements, lender/ownership comments, and outstanding documentation.
• Maintain project closeout tracking, including O&Ms, warranties, as-builts, lien releases, retention, and final pay applications.
• Identify overdue items, project risks, and cross-project issues and escalate to leadership.

Skills

Construction coordination

Project management

Procore

Microsoft Office

Budget tracking

Communication

Cross-functional collaboration

Job description

Ironcore Construction is seeking a Pod Assistant Project Manager / Project Coordinator to support the Project Executive and multiple multifamily projects. You will connect project teams, Accounting, leadership, and stakeholders while tracking financial, administrative, compliance, and closeout requirements to keep projects moving.

You will organize information, anticipate needs, hold people accountable, and maintain visibility across project health and deliverables.