Multifamily Construction Project Coordinator

Castellan Real Estate Partners; San Diego (CA); On-site; USD 99,000 - 121,000; Full time

Benefits offered by this job

Competitive Base Salary

Medical, Dental & Vision Insurance

401(k) + Company Match

3 Weeks of Paid Time Off

Paid Sick Leave

Employer-Paid Insurance

Job summary

Ironcore Construction in California is seeking a Pod Assistant Project Manager / Project Coordinator to support the Project Executive and teams across multifamily projects. You’ll help connect project teams, accounting, and leadership while maintaining visibility into financial, administrative, compliance, and closeout requirements.

The role is highly collaborative and requires strong organization to keep multiple projects moving.

Qualifications

• Experience in construction project coordination, project engineering, or assistant project management preferred.
• Multifamily or commercial construction experience strongly preferred.
• Strong organizational skills with the ability to manage priorities across multiple projects.
• Working knowledge of project financials, RFIs, submittals, contracts, change management, and closeout.
• Experience with Procore and Microsoft Office.

Responsibilities

• Support the Project Executive and coordinate priorities across assigned projects.
• Maintain pod-level action logs, commitments, milestones, and recurring project reviews.
• Track project health, forecasts, schedules, procurement risks, changes, and key issues.
• Coordinate monthly project reporting and prepare consolidated information for leadership reviews.
• Track pay applications, draws, invoices, budget reconciliations, and other financial deliverables.
• Coordinate follow-up between Project Managers, Accounting, and the India Accounting Team.
• Monitor RFIs, submittals, Procore compliance, and other critical project documentation.
• Track subcontractor insurance, licensing, bonding, lien waivers, certified payroll, and compliance exceptions.
• Monitor permit, inspection, Certificate of Occupancy, and other jurisdictional milestones.
• Track funding requirements, lender/ownership comments, and outstanding documentation.
• Maintain project closeout tracking, including OMs, warranties, as-builts, lien releases, retention, and final pay applications.
• Identify overdue items, project risks, and cross-project issues and elevate them to the appropriate project or executive leadership.

Skills

Construction project coordination

Organizational skills

Procore

Microsoft Office

Cross-team coordination

Attention to detail

Tools

Procore

Microsoft Office

Job description

Ironcore Construction in California is seeking a Pod Assistant Project Manager / Project Coordinator to support the Project Executive and teams across multifamily projects. You’ll help connect project teams, accounting, and leadership while maintaining visibility into financial, administrative, compliance, and closeout requirements.

The role is highly collaborative and requires strong organization to keep multiple projects moving.