Project Coordinator (Construction)

Castellan Real Estate Partners; San Diego (CA); On-site; USD 99,000 - 121,000; Full time

Benefits offered by this job

Competitive Base Salary

Medical, Dental & Vision Insurance

401(k) + Company Match

3 Weeks of Paid Time Off

Paid Sick Leave

Employer-Paid Insurance

Job summary

Ironcore Construction in California is seeking a Pod Assistant Project Manager / Project Coordinator to support the Project Executive and teams across multifamily projects. You’ll help connect project teams, accounting, and leadership while maintaining visibility into financial, administrative, compliance, and closeout requirements.

The role is highly collaborative and requires strong organization to keep multiple projects moving.

Qualifications

• Experience in construction project coordination, project engineering, or assistant project management preferred.
• Multifamily or commercial construction experience strongly preferred.
• Strong organizational skills with the ability to manage priorities across multiple projects.
• Working knowledge of project financials, RFIs, submittals, contracts, change management, and closeout.
• Experience with Procore and Microsoft Office.

Responsibilities

• Support the Project Executive and coordinate priorities across assigned projects.
• Maintain pod-level action logs, commitments, milestones, and recurring project reviews.
• Track project health, forecasts, schedules, procurement risks, changes, and key issues.
• Coordinate monthly project reporting and prepare consolidated information for leadership reviews.
• Track pay applications, draws, invoices, budget reconciliations, and other financial deliverables.
• Coordinate follow-up between Project Managers, Accounting, and the India Accounting Team.
• Monitor RFIs, submittals, Procore compliance, and other critical project documentation.
• Track subcontractor insurance, licensing, bonding, lien waivers, certified payroll, and compliance exceptions.
• Monitor permit, inspection, Certificate of Occupancy, and other jurisdictional milestones.
• Track funding requirements, lender/ownership comments, and outstanding documentation.
• Maintain project closeout tracking, including OMs, warranties, as-builts, lien releases, retention, and final pay applications.
• Identify overdue items, project risks, and cross-project issues and elevate them to the appropriate project or executive leadership.

Skills

Construction project coordination

Organizational skills

Procore

Microsoft Office

Cross-team coordination

Attention to detail

Tools

Procore

Microsoft Office

Job description

KEEP PROJECTS MOVING. CONNECT THE DETAILS. BUILD YOUR CAREER.

Ironcore Construction is growing—and we're looking for a highly organized Pod Assistant Project Manager / Project Coordinator to support our Project Executive and project teams across multiple multifamily construction projects.

This role is built for someone who sees the big picture but never loses track of the details. You'll help connect project teams, Accounting, leadership, and other stakeholders while maintaining visibility into the financial, administrative, compliance, and closeout requirements that keep projects moving.

If you're organized, proactive, comfortable working across multiple projects, and know how to turn information into action, we want to meet you.

WHO WE ARE

Ironcore Construction is a California general contractor and full-service construction and development company specializing in multifamily residential and affordable housing.

Our culture is built around six core values:

Integrity | Vision | People | Safety | Innovation | Continuous Improvement

Building Homes. Creating Community.

THE OPPORTUNITY

As a Pod Assistant Project Manager / Project Coordinator, you’ll support the Project Executive across a portfolio of projects while serving as a central coordination point for project teams.

You’ll maintain visibility into project health, financial deliverables, documentation, compliance, permitting, funding, and closeout while identifying items that need follow-up or escalation.

This is a highly collaborative role for someone who can organize information, anticipate needs, hold people accountable, and keep multiple projects moving forward.

Requirements

WHAT YOU'LL DO

• Support the Project Executive and coordinate priorities across assigned projects.
• Maintain pod-level action logs, commitments, milestones, and recurring project reviews.
• Track project health, forecasts, schedules, procurement risks, changes, and key issues.
• Coordinate monthly project reporting and prepare consolidated information for leadership reviews.
• Track pay applications, draws, invoices, budget reconciliations, and other financial deliverables.
• Coordinate follow-up between Project Managers, Accounting, and the India Accounting Team.
• Monitor RFIs, submittals, Procore compliance, and other critical project documentation.
• Track subcontractor insurance, licensing, bonding, lien waivers, certified payroll, and compliance exceptions.
• Monitor permit, inspection, Certificate of Occupancy, and other jurisdictional milestones.
• Track funding requirements, lender/ownership comments, and outstanding documentation.
• Maintain project closeout tracking, including O&Ms, warranties, as-builts, lien releases, retention, and final pay applications.
• Identify overdue items, project risks, and cross-project issues and elevate them to the appropriate project or executive leadership.

WHAT YOU BRING

• Experience in construction project coordination, project engineering, or assistant project management preferred.
• Multifamily or commercial construction experience strongly preferred.
• Strong organizational skills with the ability to manage priorities across multiple projects.
• Working knowledge of project financials, RFIs, submittals, contracts, change management, and closeout.
• Experience with Procore and Microsoft Office.
• Strong written and verbal communication skills.
• Ability to analyze project information and identify missing, late, or high-risk items.
• Strong follow-through and attention to detail.
• Comfortable coordinating across Project Managers, Accounting, subcontractors, and leadership.
• Proactive, accountable, and able to elevate issues appropriately.

Benefits

COMPENSATION & BENEFITS

Ironcore offers a competitive compensation and benefits package designed to support our employees and invest in their future.

Competitive Base Salary $110,000 annually, depending on experience and qualifications.

Medical, Dental & Vision Insurance Comprehensive medical, dental, and vision benefits are available to eligible full-time employees, effective the first of the month following 30 days of employment.

401(k) + Company Match Employees become eligible after three months of continuous employment. Ironcore currently matches 100% of the first 3% contributed and 50% of the next 2%.

3 Weeks of Paid Time Off Employees accrue 120 hours (3 weeks) of PTO annually, increasing to 160 hours (4 weeks) after five years of continuous employment.

Paid Sick Leave Paid sick leave is provided in accordance with California law and Company policy.

Employer-Paid Insurance Eligible full-time employees receive Company-paid long-term disability coverage and $10,000 in basic life insurance.

WHY IRONCORE?

See the whole picture. Gain visibility across multiple projects instead of working within a single project silo.

Work directly with leadership. Partner closely with the Project Executive and project teams while supporting critical business and project decisions.

Build broad construction knowledge. Develop experience across project controls, financials, compliance, documentation, permitting, funding, and closeout.

Make an impact. Your ability to identify issues, drive follow-up, and keep information organized directly supports successful project delivery.

Grow with us. Build the operational and project‑management experience needed to advance as Ironcore continues to grow.

READY TO BUILD WHAT'S NEXT?

If you're highly organized, proactive, comfortable managing competing priorities, and have the follow‑through to keep multiple project teams moving, we want to hear from you.