Construction Project Coordinator - Multi-Project Admin

Florida Construction Connection, Inc.; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Florida Construction Connection is seeking a highly organized Construction Project Coordinator to support multiple commercial build-out and retail projects across South Florida. You will assist the Project Manager and team by coordinating documentation and ensuring details stay on track, from preconstruction through closeout.

Ideal candidates thrive in a fast-paced environment, manage multiple priorities, and become integral to the PM team.

Qualifications

• 3–6+ years supporting commercial construction projects.
• Experience working for a General Contractor.
• Commercial, retail, office, healthcare, industrial, municipal, or hospitality experience preferred.
• Strong experience with RFIs.
• Document Control.
• Subcontractor communication.
• Project Documentation.
• Meeting Coordination.
• Able to manage multiple active projects simultaneously.
• Excellent follow-through and organizational skills.
• Strong written and verbal communication.
• Proficient with Microsoft Office; experience with Procore, Microsoft Project, or similar construction software is a plus.

Responsibilities

• Support Project Managers throughout the entire project lifecycle.
• Prepare, distribute, and track RFIs, submittals, shop drawings, and closeout documents.
• Maintain accurate project files and document control.
• Coordinate permitting activities and assist with municipal agencies as required.
• Track project schedules, procurement status, and long-lead materials.
• Coordinate subcontractor and vendor documentation.
• Schedule meetings and prepare meeting minutes and action item logs.
• Assist with contract administration and change order documentation.
• Monitor project compliance requirements and maintain project reporting.
• Support budgeting, purchasing, and invoice processing as needed.
• Coordinate communication between owners, architects, engineers, subcontractors, and field personnel.
• Assist in keeping multiple projects moving while ensuring documentation remains accurate and current.

Skills

Communication

Organization

Multitasking

Tools

Microsoft Office

Procore

Microsoft Project

Job description

Florida Construction Connection is seeking a highly organized Construction Project Coordinator to support multiple commercial build-out and retail projects across South Florida. You will assist the Project Manager and team by coordinating documentation and ensuring details stay on track, from preconstruction through closeout.

Ideal candidates thrive in a fast-paced environment, manage multiple priorities, and become integral to the PM team.