Construction Project Coordinator | In-Office | Full-Time

Hot Jobs Staffing and Recruiting, of TTP, Inc.; West Palm Beach (FL); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Stable schedule

Growth opportunities

Team environment

Job summary

Hot Jobs Staffing and Recruiting, of TTP, Inc. seeks a Construction Project Coordinator to support residential pool projects, acting as the link between customers, sales, construction teams, vendors, and project management.

The role emphasizes organization, clear communication, and proactive problem solving in a fast-paced environment. The coordinator will manage schedules, coordinate permits, and ensure projects stay on track from contract to completion, with close collaboration across

Qualifications

• Prior project coordination or similar role in construction.
• Strong organizational and time management skills.
• Excellent customer service and communication abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong problem-solving skills and attention to detail.
• Proficiency with Microsoft Office and project tracking systems.
• Ability to work collaboratively with multiple departments.
• Experience coordinating subcontractors and vendors is a plus.
• Pool construction or home improvement industry experience is preferred.
• Permitting or scheduling experience is advantageous.
• CRM or project management software experience is beneficial.

Responsibilities

• Coordinate project timelines and schedules.
• Communicate with homeowners regarding project status and next steps.
• Schedule inspections, subcontractors, deliveries, and installations.
• Track project milestones and deadlines.
• Update project records and maintain accurate documentation.
• Coordinate permits and project-related paperwork.
• Work closely with sales, construction, and operations teams.
• Monitor project progress and identify scheduling conflicts.
• Assist with material ordering and vendor communication.
• Provide exceptional customer service throughout the project lifecycle.

Skills

Organizational skills

Time management

Customer service

Communication

Multitasking

Problem solving

Collaboration

Construction industry experience

Pool construction experience

Permitting knowledge

Subcontractor coordination

CRM software experience

Project management software

Tools

Microsoft Office

Project tracking systems

Job description

Construction Project Coordinator

Schedule: Full-Time | Monday-Friday | In Office

Benefits: Stable Schedule | Growth Opportunities | Team Environment

Hiring Immediately.

Are you highly organized, detail-oriented, and able to keep multiple projects moving at once? We are seeking a Project Coordinator to support the successful planning, scheduling, and execution of residential new construction pool projects. This is a critical role within our organization that serves as the link between customers, sales, construction teams, vendors, and project management. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in keeping projects on track, we'd love to hear from you.

What You'll Do

As a Project Coordinator, you'll help oversee projects from contract through completion while ensuring a smooth experience for customers and internal teams.

Responsibilities

• Coordinate project timelines and schedules
• Communicate with homeowners regarding project status and next steps
• Schedule inspections, subcontractors, deliveries, and installations
• Track project milestones and deadlines
• Update project records and maintain accurate documentation
• Coordinate permits and project-related paperwork
• Work closely with sales, construction, and operations teams
• Monitor project progress and identify scheduling conflicts
• Assist with material ordering and vendor communication
• Provide exceptional customer service throughout the project lifecycle

What We're Looking For

We're seeking someone who can effectively manage multiple priorities while maintaining a high level of professionalism and attention to detail.

Qualifications

• Previous experience as a Project Coordinator, Construction Coordinator, Project Administrator, Operations Coordinator, or similar role
• Strong organizational and time management skills
• Excellent customer service and communication abilities
• Ability to manage multiple projects and deadlines simultaneously
• Strong problem-solving skills
• Detail-oriented with strong follow-through
• Proficiency with Microsoft Office and project tracking systems
• Ability to work collaboratively with multiple departments
• Highly Preferred Construction industry experience
• Pool construction experience
• Home improvement industry experience
• Permitting or scheduling experience
• Experience coordinating subcontractors and vendors
• CRM or project management software experience

Why You'll Love This Opportunity

• Stable full-time office position
• Highly visible role within the company
• Opportunity to work with a growing organization
• Collaborative team environment
• Career advancement opportunities
• Fast-paced and engaging workdays
• Opportunity to make a direct impact on project success

Ideal Backgrounds

• Project Coordinator
• Construction Coordinator
• Construction Administrator
• Project Administrator
• Operations Coordinator
• Scheduling Coordinator
• Production Coordinator
• Service Coordinator
• Permit Coordinator
• Customer Success Coordinator
• Office Manager
• Remodeling Coordinator
• Construction Office Administrator

What Makes Someone Successful in This Role

• Loves keeping projects organized
• Stays calm under pressure
• Communicates professionally with customers and team members
• Can juggle multiple deadlines without losing track of details
• Takes ownership and follows tasks through completion
• Enjoys solving problems before they become bigger issues