Construction Project Coordinator — Drive Project Success

White-Spunner Construction; Mobile (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

White-Spunner Construction in Mobile, AL seeks a Project Coordinator to provide administrative support and coordinate project activities under supervision of the project team.

Key duties include document control, setting up commitments, meeting minutes, permits, risk documentation, and closeout tasks. Strong communication, organization, and construction process familiarity are essential for success.

Qualifications

• Bachelor’s degree in accounting or business administration preferred but not required.
• Minimum 2 years’ clerical/administrative experience. Preferably in a construction environment.
• General knowledge of accounting and basic math principles.
• Ability to manage multiple activities/projects, meet multiple deadlines and network with staff, management and clients.
• Working knowledge of MS Windows, MS Word and MS Excel; ability to learn Company and Client software programs.
• Procore, Bluebeam and Sage/Timberline experience a plus.
• Proficient typing skills.
• Detailed oriented with excellent analytical skills.
• Strong organizational skills and ability to work independently.
• Excellent written and verbal communication skills.

Responsibilities

• Read and interpret documents to extract information.
• Cross trained in estimating to assist when needed.
• Collects and organizes information for preparation of project start up.
• Assists with setting up commitments (contracts and purchase orders).
• Assists with distributing commitments for signature.
• Administrative support to project team. Compose correspondence.
• Assists with preparation of agenda and meeting minutes.
• Assist with obtaining permits and dealing with city/county to meet project requirements.
• Supports project teams to prepare and route risk documentation (W9, License, COI, Safety, SDI).
• Organize and file all correspondence. Document control for project documents.
• Assists with closeout activities at completion including punch list, O&M’s, as-builts, warranty items.
• Provide backup to other employees.
• Works on projects/matters of limited complexity in a support role.
• Answer incoming calls and take messages.
• Process postal items directed to the assigned project.
• Maintain filing of project related documentation.
• Assist Staff in project closeout responsibilities, including archiving.
• Become familiar with Field and Job Cost Procedures
• Promote Customer Relations
• Assist in building relationships with customers, design team, subcontractors, suppliers, and user groups reflecting company values.
• Actively participates in industry, client, and community relations to enhance company image.
• Perform other related duties as needed

Skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Typing skills

Multitasking

Team collaboration

Education

Bachelor’s degree in accounting or business administration preferred

Minimum 2 years’ clerical/administrative experience

Tools

MS Windows

MS Word

MS Excel

Procore

Bluebeam

Sage/Timberline

Job description

White-Spunner Construction in Mobile, AL seeks a Project Coordinator to provide administrative support and coordinate project activities under supervision of the project team.

Key duties include document control, setting up commitments, meeting minutes, permits, risk documentation, and closeout tasks. Strong communication, organization, and construction process familiarity are essential for success.