Construction Project Coordinator & Document Control

Apscareerportal; Corpus Christi (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life/ Disability Insurance

401K

Paid Time Off

Job summary

Dynamic Group is seeking a Permit Coordinator to manage construction permit applications from submission through approval and closeout. You’ll work with project managers, contractors, engineers, and local building departments to keep projects moving and documentation accurate.

The Project Administrator provides administrative, coordination, documentation, reporting, and project support for large construction projects.

Qualifications

• Organized and detail-oriented with strong documentation discipline.
• Ability to coordinate across PMs, field leadership, and subcontractors to keep projects on track.
• Proficient in maintaining trackers, records, and reports for audits and closeout.

Responsibilities

• Maintain project trackers, milestones, action items, schedules, and status reports.
• Maintain project files, drawings, RFIs, submittals, correspondence, contracts, changes, and closeout docs.
• Track equipment, including assignments, locations, inspections, and decommissioning.
• Maintain subcontractor records, onboarding docs, insurance, licenses, and close-out deliverables.
• Prepare and disseminate weekly/monthly project reports covering progress, manpower, equipment, subs, RFIs, changes, and closeout.
• Maintain change logs and supporting documentation for RFIs and owner requests.
• Track material submittals, approvals, fabrication, shipping, delivery, and on-site dates.
• Maintain employee rosters, onboarding/offboarding, training, site access, and timekeeping records.
• Coordinate meetings, agendas, minutes, and distribution lists.
• Maintain permits, certifications, project records, risk/issue logs, and audits support.
• Set up tracking systems for mobilization and closeout.

Skills

Project coordination

Document control

Equipment tracking

Subcontractor administration

Project reporting

Change management

Procurement

Timekeeping

Meetings & communication

Compliance tracking

Closeout documentation

Tools

Microsoft Excel

Document management systems

Job description

Dynamic Group is seeking a Permit Coordinator to manage construction permit applications from submission through approval and closeout. You’ll work with project managers, contractors, engineers, and local building departments to keep projects moving and documentation accurate.

The Project Administrator provides administrative, coordination, documentation, reporting, and project support for large construction projects.