Construction Project Administrator & Coordination Specialist

Apscareerportal; Baton Rouge (LA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life/Disability Insurance

401K

Paid Time Off

Job summary

Dynamic Group is seeking a detail-oriented Project Administrator to support large construction projects in Baton Rouge. The role focuses on permit coordination, documentation, reporting, and coordination with project managers, field leadership, and subcontractors.

You will maintain project trackers, manage RFIs and submittals, track equipment and timekeeping, and help ensure compliance and timely closeout. This position offers opportunities to contribute to complex projects across civil and

Qualifications

• Organized and detail-oriented with strong documentation skills.
• Ability to coordinate with multiple teams and manage competing priorities.

Responsibilities

• Maintain project trackers, milestones, action items, schedules, and status reports.
• Maintain project files, drawings, RFIs, submittals, contracts, changes, and closeout documentation.
• Track company, rental, leased, and subcontractor equipment, including locations and inspections.
• Maintain subcontractor records, insurance, certifications, and close-out requirements.
• Prepare weekly/monthly progress reports covering manpower, equipment, subcontractors, RFIs, and changes.
• Maintain change logs and documentation for RFIs and design changes.
• Track material submittals, approvals, fabrication, shipping, and site delivery dates.
• Maintain rosters, onboarding, certifications, site access, and timekeeping records.
• Coordinate meetings, agendas, minutes, action items, and project communications.
• Maintain permits, risk logs, and documentation; support audits.
• Set up tracking systems and coordinate final closeout and turnover.

Job description

Dynamic Group is seeking a detail-oriented Project Administrator to support large construction projects in Baton Rouge. The role focuses on permit coordination, documentation, reporting, and coordination with project managers, field leadership, and subcontractors.

You will maintain project trackers, manage RFIs and submittals, track equipment and timekeeping, and help ensure compliance and timely closeout. This position offers opportunities to contribute to complex projects across civil and