Construction Project Coordinator – Bids & Docs

FIVE ARROWS INC; Lake Magdalene (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Service Painting Corporation in Tampa, FL is seeking a dependable Construction Project Coordinator to join our team. The role focuses on creating and updating AIA forms and invoicing documents, organizing bid materials for estimating, and maintaining project records with accuracy.

The candidate will support accounts receivable, assist owners and project managers, and help with daily administrative tasks, using Excel, Word and Outlook to stay organized and meet tight deadlines.

Qualifications

• At least 2 years of construction experience working in or around construction.
• Able to meet deadlines and handle several tasks at once.
• Familiarity with AIA invoicing and financial reconciliations.
• Proficient with Excel, Word, and Outlook.
• Detail-oriented, accurate, and well organized.
• General support to management teams.

Responsibilities

• Create and update AIA forms, invoicing documents, and other project specific documents.
• Download, organize, and distribute bid documents for the estimating team.
• Maintain spreadsheets, logs, and other project documents updated.
• Assist with accounts receivable, follow-ups on aging reports.
• Assist owners, project managers, and accounting with daily tasks.

Skills

Construction experience

Deadline management

AIA invoicing

Excel

Word

Outlook

Detail-oriented

General administrative support

Takeoffs

Blueprints

PlanSwift

On-Screen Takeoff

Tools

PlanSwift

On-Screen Takeoff

Job description

Service Painting Corporation in Tampa, FL is seeking a dependable Construction Project Coordinator to join our team. The role focuses on creating and updating AIA forms and invoicing documents, organizing bid materials for estimating, and maintaining project records with accuracy.

The candidate will support accounts receivable, assist owners and project managers, and help with daily administrative tasks, using Excel, Word and Outlook to stay organized and meet tight deadlines.