Construction Project Coordinator & Admin Specialist

CBG Building Company; Bradenton (FL); Hybrid; USD 42,000 - 62,000; Full time

Job summary

CBG Florida Builders is seeking a highly organized Project Coordinator / Administrative Assistant to support our construction team in the Lakewood Ranch, FL area. This hybrid role balances independent administrative work with collaboration with project managers, superintendents, and subcontractors.

The ideal candidate thrives in a fast-paced environment, has excellent organizational and communication skills, and is proficient with office software to keep a multi-phased project running smoothly.

Qualifications

• Prior experience in the construction, engineering, or real estate development industries is highly preferred.
• Proficiency with Microsoft Office 365 (Word, Excel) or Google Workspace.
• Experience with construction management software (like Procore and Bluebeam) is a major plus.
• Excellent time-management skills and ability to manage multiple tasks with competing deadlines.

Responsibilities

• Coordination and tracking of permits with Manatee County.
• Monitor progress and assist Risk Management Insurance Administrator for subcontractor enrollment.
• Manage monthly owner and subcontractor payment requisitions across multiple phases, including lien waivers.
• Assist project managers with closeout documentation.
• Code and process General Conditions invoices.
• Order office and site supplies and handle vendor inquiries.
• Greet visitors and route them to proper destinations.
• Keep the office tidy and organized; manage cleaning services.
• Coordinate and order catering for meetings and office events.
• Maintain kitchen supplies and shipping for employees.

Skills

Time management

Microsoft Office 365

Google Workspace

Bilingual English/Spanish

Tools

Procore

Bluebeam

Job description

CBG Florida Builders is seeking a highly organized Project Coordinator / Administrative Assistant to support our construction team in the Lakewood Ranch, FL area. This hybrid role balances independent administrative work with collaboration with project managers, superintendents, and subcontractors.

The ideal candidate thrives in a fast-paced environment, has excellent organizational and communication skills, and is proficient with office software to keep a multi-phased project running smoothly.