Administrative Assistant / Project Coordinator

CBG Building Company; Bradenton (FL); Hybrid; USD 42,000 - 62,000; Full time

Job summary

CBG Florida Builders is seeking a highly organized Project Coordinator / Administrative Assistant to support our construction team in the Lakewood Ranch, FL area. This hybrid role balances independent administrative work with collaboration with project managers, superintendents, and subcontractors.

The ideal candidate thrives in a fast-paced environment, has excellent organizational and communication skills, and is proficient with office software to keep a multi-phased project running smoothly.

Qualifications

• Prior experience in the construction, engineering, or real estate development industries is highly preferred.
• Proficiency with Microsoft Office 365 (Word, Excel) or Google Workspace.
• Experience with construction management software (like Procore and Bluebeam) is a major plus.
• Excellent time-management skills and ability to manage multiple tasks with competing deadlines.

Responsibilities

• Coordination and tracking of permits with Manatee County.
• Monitor progress and assist Risk Management Insurance Administrator for subcontractor enrollment.
• Manage monthly owner and subcontractor payment requisitions across multiple phases, including lien waivers.
• Assist project managers with closeout documentation.
• Code and process General Conditions invoices.
• Order office and site supplies and handle vendor inquiries.
• Greet visitors and route them to proper destinations.
• Keep the office tidy and organized; manage cleaning services.
• Coordinate and order catering for meetings and office events.
• Maintain kitchen supplies and shipping for employees.

Skills

Time management

Microsoft Office 365

Google Workspace

Bilingual English/Spanish

Tools

Procore

Bluebeam

Job description

CBG Florida Builders is seeking a highly organized and proactive Project Coordinator / Administrative Assistant to support our construction team based in the Lakewood Ranch, FL area. This is a hybrid role that will balance independent administrative focus with hands-on collaboration with our project managers, superintendents, and subcontractors.

The ideal candidate is someone who thrives in a fast-paced environment, can pivot quickly between tasks, and possesses excellent organizational, communication, and computer skills to keep our multi-phased, long-term Project running seamlessly.

Responsibilities

• Coordination and tracking of building and Subcontractor permits with Manatee County.
• Monitor progress and assist our Risk Management Insurance Administrator to ensure timely compliance and enrollment for all Subcontractors
• Manage, track, and facilitate the monthly Owner requisition and subcontractor payment requisition processes for multiple phases simultaneously, including acquiring and managing all lien waivers
• Assist project managers with closeout documentation
• Code and process General Conditions invoices
• Order office/jobsite supplies, and handle payment inquiries from vendors and suppliers
• Greet visitors and route them to proper destination
• Office Manager - Keep office tidy and organized. Manage cleaning services.
• Coordinate and order catering for meetings and office events
• Keep office supplies stocked
• Order field office supplies when requested
• Keep food and beverage stocked in kitchens
• Process shipments for employees

Experience and Qualifications

• Prior experience in the construction, engineering, or real estate development industries is highly preferred
• Must reside within a commutable distance to Lakewood Ranch, FL, for in-office days and occasional local errands
• Proficiency with Microsoft Office 365 (Word, Excel,) or Google Workspace. Experience with construction management software (like Procore and Bluebeam) is a major plus
• Exceptional time-management skills and the ability to manage multiple tasks with competing deadlines without letting details slip through the cracks
• Strong verbal and written communication skills; comfortable interacting with everyone from corporate executives to field laborers and subcontractors
• Bilingual in English and Spanish is a plus

Physical Requirements

• Must be able to lift 35 pounds.
• Must be able to safely navigate a construction project site, including walking on uneven surfaces, climbing stairs, and climbing ladders.

Equal Opportunity Employer

CBG Florida Builders is proud to be an Equal Opportunity Employer and does not discriminate based on race, religion, gender, national origin, color, age, military service eligibility or veteran status, disability, sexual orientation, marital status, or any other protected class. We encourage and support workplace diversity.