Construction Project Coordinator — Admin & Data

JE Dunn; Tempe, Northern (AZ, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

JE Dunn Construction in Tempe, AZ, seeks a Project Coordinator to provide routine admin support to the project management team, collecting, processing, inputting, organizing and filing data from multiple sources to assist with administrative, documentation, data, reporting, compliance and communications needs. You will work within WorkSmart processes and help manage project documents and reporting.

You will support bidding and award processes, ensure compliance, maintain project dashboards

Qualifications

• 2+ years administrative or clerical support experience (Required).
• 2+ years construction project support experience (Preferred).
• High School Diploma or GED (Required).
• Must be able to lift up to 10 pounds.
• May require periods of travel.
• Must be willing to work non-traditional hours to meet project needs.
• Normal office environment, but may be exposed to extreme conditions (hot or cold).
• Frequent activity: Sitting, Viewing Computer Screen.
• Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling.

Responsibilities

• Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
• Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
• Processes information within specific timeframes in order to maintain efficiency and timeliness.
• Provides timely and effective communication to internal and external stakeholders.
• Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
• Supports project management during the award process by; Issuing and/or preparing bond memos.; Setting up, issuing, and fully executing subcontracts.; System access to dashboards.
• Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
• Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
• Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
• Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
• Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
• May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
• Shares subject matter expertise to support teamwork and deliver results.
• Utilizes discretion and integrity with highly confidential and sensitive information.
• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments; recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.
• May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.

Skills

MS Office

Communication skills

Organizational skills

Team collaboration

Problem solving

Attention to detail

Software literacy

Education

High School Diploma or GED

Tools

CMiC

Electronic signature tools

Job description

JE Dunn Construction in Tempe, AZ, seeks a Project Coordinator to provide routine admin support to the project management team, collecting, processing, inputting, organizing and filing data from multiple sources to assist with administrative, documentation, data, reporting, compliance and communications needs. You will work within WorkSmart processes and help manage project documents and reporting.

You will support bidding and award processes, ensure compliance, maintain project dashboards