Construction Project Coordinator

Florida Construction Connection; Ocala (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k)

Paid time off

Job summary

Florida Construction Connection in Ocala, FL seeks a Construction Project Coordinator to oversee setup, coordination, and day-to-day tracking of custom residential projects, including equestrian estates. You will work directly with the Principal to manage budgets, selections, and vendor relations, ensuring premium quality and timely delivery.

The role emphasizes close collaboration with owners, designers, and subcontractors, with a focus on cost control, documentation, and client experience for

Qualifications

• Experience in high-end residential construction.
• Experience with construction materials and working with premium vendors is a plus.
• Ability to manage budgets, track expenses, and handle invoicing and purchase orders.
• Excellent organizational and project coordination skills.
• Proficiency in construction management software and Microsoft Office Suite.
• Exceptional communication and client relationship-building abilities.
• Familiarity with Florida building codes and permitting processes.

Responsibilities

• Budget & Cost Control: Collaborate with ownership and estimating to track budgets and control expenses; monitor material costs; communicate budget impacts; assist in sourcing pricing from vendors and subcontractors.
• Client Selections & Coordination: Liaise between clients and vendors; assist in selecting finishes; manage selection schedules; document selections and changes.
• Vendor & Supplier Coordination: Source finishes from luxury and trade vendors; track orders and deliveries; resolve delivery/quality issues with vendors and subs.
• Administrative & Project Support: Maintain budgets, selection logs, and schedules; assist with contracts, PO, and invoice review; support permits and compliance; facilitate communication; conduct regular site visits.
• Client Communication & Experience: Serve as main contact for budgets and updates; provide status updates and ensure high-quality client experience.

Skills

Luxury residential construction

Budget management

Vendor coordination

Organizational skills

CM software proficiency

MS Office proficiency

Client relations

Florida codes knowledge

Job description

Title: Construction Project Coordinator (Ocala, FL)

WHY YOU WANT THIS OPPORTUNITY

• This is a ground-floor opportunity to grow with a boutique luxury homebuilding firm known for its craftsmanship and client-first approach. You'll work directly with the principals and be part of a collaborative team shaping the future of high-end custom and equestrian estate construction. If you're passionate about luxury residential building and want to make a meaningful impact from the start, we’d love to hear from you.
• As a Construction Project Coordinator, you will work directly with the Principal to oversee the setup, coordination, and day-to-day tracking of custom residential projects. From managing vendors and finish schedules to organizing budgets and client selections, you’ll ensure every detail is executed to the highest standard, supporting the delivery of one-of-a-kind equestrian estates and luxury homes.

DO YOU HAVE WHAT IT TAKES

• Experience in high-end residential construction.
• Experience with construction materials and working with premium vendors a plus.
• Ability to manage budgets, track expenses, and handle invoicing and purchase orders.
• Excellent organizational and project coordination skills.
• Proficiency in construction management software and Microsoft Office Suite.
• Exceptional communication and client relationship-building abilities.
• Familiarity with Florida building codes and permitting processes.

YOU WOULD BE RESPONSIBLE FOR

1\. Budget & Cost Control Support

• Collaborate with ownership and estimating to track project budgets and control expenses.
• Monitor material costs and identify opportunities for cost savings.
• Communicate budget impacts to estimators and ownership to maintain financial accuracy.
• Assist in sourcing competitive pricing from vendors and subcontractors.

2\. Client Selections & Coordination

• Act as a liaison between clients and vendors throughout the design and selection process.
• Assist clients with selecting finishes including flooring, cabinetry, fixtures, appliances, and more.
• Manage selection schedules to ensure timely decisions and prevent delays.
• Recommend materials and finishes that align with design preferences and budget.
• Document and track all client selections, approvals and requested changes.

3\. Vendor & Supplier Coordination

• Source finishes and materials from a wide variety of luxury and trade-only suppliers: Preferred Vendor Network, Client-preferred manufacturers, Custom fabricators and artisans, Local and national showrooms.
• Track orders, manage lead times, and coordinate deliveries to ensure smooth installations.
• Work closely with vendors and subcontractors to resolve any delivery, order, or quality issues.

4\. Administrative & Project Support

• Maintain organized documentation including budgets, selection logs, and project schedules.
• Assist with contracts, purchase orders, and invoice review.
• Support permit applications and compliance documentation as needed.
• Facilitate communication with subcontractors and suppliers to support project flow.
• Regular site visits as needed to support the field, office and clients effectively

5\. Client Communication & Experience

• Serve as the point of contact for clients regarding budgets, selections, and project updates.
• Provide regular updates on order statuses, delivery timelines, and overall project progress.
• Ensure a high-quality, professional experience for every client from start to finish.

ABOUT THE COMPANY

• A luxury custom home builder specializing in equestrian estates and high-end residences, seeking a detail-driven Construction Manager/ Project Coordinator to assist the Principal of the company with project set-up, tracking and implementation.

COMPENSATION

• Competitive base salary commensurate with experience.
• Comprehensive benefits package to include health, dental, and vision insurance, 401(k) and paid time off (PTO).

DOES THIS SOUND LIKE THE CAREER YOU ARE LOOKING FOR?