Construction Project Coordinator

Heyday Build; Los Angeles (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Holidays

Health benefits planned

Career growth

Job summary

Heyday Build in Altadena, CA is seeking a Construction Project Coordinator to support residential projects by coordinating schedules, subcontractors, procurement, and documentation. This full-time role works closely with field teams and the office to keep projects organized and on schedule.

Candidates should have 2+ years in construction coordination, strong communication, proficiency with Google Workspace and Buildertrend, and the ability to work on-site in Altadena.

Qualifications

• 2+ years in construction coordination or admin roles.
• Residential construction experience preferred.
• Strong communication and organizational skills.
• Experience managing schedules and deliverables.
• Bilingual Spanish/English.
• On-site work in Altadena, CA.

Responsibilities

• Serve as a point of contact for subcontractors regarding scheduling, payments, expectations, and issue resolution.
• Maintain project calendars, schedules, and task reminders.
• Coordinate procurement and deliveries to ensure materials arrive on time.
• Assist with subcontractor documentation, including licenses, insurance, contracts, and compliance records.
• Process invoices, purchase orders, and change orders accurately and on time.
• Organize and maintain job site files, finish schedules, and inspection checklists.
• Track selections and approvals for finishes and fixtures and communicate updates to field teams.
• Provide administrative support to office and field teams as needed.

Skills

Communication

Organizational skills

Schedule management

On-site coordination

Bilingual Spanish/English

Tools

Google Workspace

Buildertrend

Job description

Construction Project Coordinator

Heyday Build

Altadena, CA

Full-Time

$60,000 to $70,000 per year

Heyday Build is a custom homebuilder focused on rebuilding homes for families affected by the Altadena wildfires. We are seeking a Construction Project Coordinator to support residential construction projects by coordinating schedules, subcontractor communication, procurement, and project documentation.

This role works closely with subcontractors, field teams, and office staff to help projects stay organized and on schedule.

Responsibilities

• Serve as a point of contact for subcontractors regarding scheduling, payments, expectations, and issue resolution
• Maintain project calendars, schedules, and task reminders
• Coordinate procurement and deliveries to ensure materials arrive on time
• Assist with subcontractor documentation, including licenses, insurance, contracts, and compliance records
• Process invoices, purchase orders, and change orders accurately and on time
• Organize and maintain job site files, finish schedules, and inspection checklists
• Track selections and approvals for finishes and fixtures and communicate updates to field teams
• Provide administrative support to office and field teams as needed

Qualifications

• 2+ years of experience in construction coordination, project support, or administrative roles
• Residential construction experience preferred
• Strong communication and organizational skills
• Experience managing schedules and tracking deliverables
• Proficiency with Google Workspace and project management software such as Buildertrend or similar platforms
• Spanish/English bilingual
• Ability to work on-site in Altadena, CA

Compensation & Benefits

• Salary: $60,000 to $70,000 per year, depending on experience
• Paid time off and holidays
• Health benefits planned as the company grows
• Opportunity for career growth in a mission-driven environment

Heyday Build is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected status under applicable law.