Construction Project Coordinator

Ameresco; Lake Township (OH); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Ameresco seeks a Construction Project Coordinator to coordinate Western Region construction projects from Ohio or Michigan remote office. You will manage documentation in Procore, track submittals and RFIs, and support project scheduling and logistics.

The role requires a Bachelor's degree and at least four years of experience with large-scale construction projects; strong MS Office skills and Elm-based communication are valued. Equal opportunity employer.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant work experience.
• Minimum of four (4) years of experience supporting large-scale construction projects, upgrades, renovations, or retrofits.

Responsibilities

• Coordinate construction project documentation using Procore and other project management platforms; process submittals, RFIs, COPs, change documents; maintain compliance documentation for local, state, and federal jurisdictions.
• Coordinate project scheduling milestones, equipment procurement, deliveries, and related logistics; assist project managers in maintaining schedules and supporting project execution.
• Assist with invoicing documentation, subcontract administration, and financial tracking; process and track invoices, purchase orders, change orders, and project expenditures to ensure accuracy, approvals, and timely payment.
• Coordinate, prepare, and distribute bid packages; pre-qualify subcontractors; manage bid-related RFIs and issue addenda; compile bid responses and tabulations for review.
• Track and manage the project closeout process from substantial completion through final documentation; organize and submit closeout documents in accordance with regulatory and contractual requirements.
• Provide routine project reporting, documentation support, and technical assistance; foster positive professional relationships with internal teams, subcontractors, and clients.
• Demonstrate flexibility in work schedule to meet project demands and perform additional duties as assigned.

Skills

Data analysis

Communication

Organizational skills

Prioritization

Education

Bachelor's degree or equivalent

Tools

Procore

Microsoft Office

Job description

Construction Project Coordinator – Responsible for coordinating construction projects across the Western Region, based in Ohio or Michigan remote office.

Responsibilities

• Manage and coordinate construction project documentation using Procore and other project management platforms; process submittals, RFIs, COPs, change documents; maintain compliance documentation for local, state, and federal jurisdictions.
• Coordinate project scheduling milestones, equipment procurement, deliveries, and related logistics; assist project managers in maintaining schedules and supporting project execution.
• Assist with invoicing documentation, subcontract administration, and financial tracking; process and track invoices, purchase orders, change orders, and project expenditures to ensure accuracy, approvals, and timely payment.
• Coordinate, prepare, and distribute bid packages; pre‑qualify subcontractors; manage bid-related RFIs and issue addenda; compile bid responses and tabulations for review.
• Track and manage the project closeout process from substantial completion through final documentation; organize and submit closeout documents in accordance with regulatory and contractual requirements.
• Provide routine project reporting, documentation support, and technical assistance; foster positive professional relationships with internal teams, subcontractors, and clients.
• Demonstrate flexibility in work schedule to meet project demands and perform additional duties as assigned.

Minimum Qualifications

• Bachelor’s degree in a related field, or equivalent combination of education and relevant work experience.
• Minimum of four (4) years of experience supporting large‑scale construction projects, upgrades, renovations, or retrofits involving institutional, government, commercial, or industrial facilities.

Additional Qualifications

• Demonstrated ability to gather, validate, and analyze quantitative data.
• Strong verbal and written communication and presentation skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, and other Microsoft Office applications.
• Ability to manage multiple priorities effectively while maintaining attention to detail.
• Strong organizational, coordination, and interpersonal skills.

Ameresco is an Equal Opportunity Employer.