Construction Project Coordinator

MDS Staffing; Frederic (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

MDS Staffing is seeking a Construction Project Coordinator to support project managers, superintendents, and sales teams through the full lifecycle of construction projects.

You will assist with coordination, budgeting support, documentation, and system management to ensure on-time delivery within contract requirements and company standards.

Qualifications

• Certificate or degree in Construction Management or related discipline.
• 3–5 years of experience in commercial, residential, or mixed-use construction environments.
• Experience in project estimating and full lifecycle project coordination.
• Strong knowledge of construction methods, materials, scheduling, and cost controls.
• Ability to read and interpret construction drawings, specifications, and technical documentation.
• Working knowledge of contract administration, subcontract agreements, and project documentation.
• Proficiency with construction management software Buildertrend and SmartBuild.

Responsibilities

• Collaborate with Project Managers, Superintendents, Sales, and internal stakeholders to define project scope, schedules, and deliverables.
• Participate in pre-construction, pre-build, and coordination meetings to ensure alignment across all project stakeholders.
• Identify project risks, cost variances, and schedule impacts, and assist in implementing corrective actions.
• Maintain accurate daily logs and ensure timely documentation of all project activities.
• Lead development, monitoring, and control of project budgets and cost forecasts.
• Manage subcontractor procurement, contract negotiations, and scope alignment to meet financial and project objectives.
• Administer and oversee all change orders in compliance with company policies and contractual requirements.
• Prepare, maintain, and distribute project documentation including contracts, specifications, change orders, and reports.
• Maintain clear, consistent communication with clients, consultants, and internal leadership regarding project progress, schedules, and financial status.
• Ensure project records are complete, accurate, and maintained in company systems.
• Utilize SmartBuild, Buildertrend, and other company systems to manage project data and reporting.
• Ensure adherence to corporate policies, procedures, ethical standards, and core values.
• Perform additional duties as assigned in support of project delivery and organizational growth.

Skills

Project coordination

Communication

Negotiation

Contract administration

Construction management

Education

Construction Management degree

Tools

Buildertrend

SmartBuild

Job description

Job Title: Construction Project Coordinator

FLSA Status: Exempt

1. Introduction

The purpose of this job description is to define the authority, accountability, and responsibilities of the Construction Project Coordinator role. This position serves as a key liaison between internal teams and external stakeholders, ensuring projects are delivered in accordance with contractual requirements, schedule, budget, company standards.

2. Basic Function

The Construction Project Coordinator provides operational and administrative support throughout the full lifecycle of construction projects. This role assists Project Managers, Sales and Superintendents with coordination, documentation, budgeting support, subcontractor alignment, and system management to ensure successful project delivery.

3. Requirements

3.1 Education and Experience

3.1.1 Certificate or degree in Construction Management or a related discipline required.

3.1.2 Minimum of 3–5 years of experience in commercial, residential, or mixed-use construction

environments.

3.1.3 Demonstrated experience in project estimating and full lifecycle project coordination.

3.2 Technical Knowledge and Skills

3.2.1 Strong knowledge of construction methods, materials, scheduling, and cost controls.

3.2.2 Ability to read and interpret construction drawings, specifications, and technical documentation.

3.2.3 Working knowledge of contract administration, subcontract agreements, and project documentation.

3.2.4 Proficiency with construction management software; Buildertrend and SmartBuild experience preferred.

3.3 Professional Competencies

3.3.1 Strong organizational, negotiation, and professional communication skills.

3.3.2 Ability to manage multiple projects concurrently while meeting deadlines.

3.3.3 Experience working with subcontractors and/or self-performing construction teams preferred.

3.4 Physical Requirements

3.4.1 Ability to work in both office environments and if needed, active construction sites.

3.4.2 Ability to sit, stand, walk, bend, and climb stairs or ladders as required.

3.4.3 Ability to lift and carry up to 35 pounds occasionally.

3.4.4 Must be able to operate standard office equipment and construction management technology.

4. Reporting Relationships

4.1 Reports directly to: COO

4.2 Works closely with Superintendents, Estimators, Accounting, Sales, and Executive Leadership.

4.3 Interfaces regularly with clients, consultants, vendors, and subcontractors.

5. Authority and Accountability

5.1 Authorized to coordinate project documentation, scheduling support, and system updates.

5.2 Supports subcontractor procurement and scope alignment.

5.3 Responsible for accuracy and timeliness of assigned project records and reporting.

5.4 Accountable for maintaining compliance with company policies, procedures, contractual requirements, and ethical standards.

6. Duties and Responsibilities

6.1 Project Planning and Coordination

6.1.1 Collaborate with Project Managers, Superintendents, Sales, and internal stakeholders to define project scope, schedules, and deliverables.

6.1.2 Participate in pre-construction, pre-build, and coordination meetings to ensure alignment across all project stakeholders.

6.1.3 Identify project risks, cost variances, and schedule impacts, and assist in implementing corrective actions.

6.1.4 Maintain accurate daily logs and ensure timely documentation of all project activities.

6.2 Financial and Cost Control Support

6.2.1 Lead the development, monitoring, and control of project budgets and cost forecasts.

6.2.2 Manage subcontractor procurement, contract negotiations, and scope alignment to meet financial and project objectives. 6.2.3 Administer and oversee all change orders in compliance with company policies and contractual requirements.

6.3 Documentation and Communication

6.3.1 Prepare, maintain, and distribute project documentation including contracts, specifications, change orders, and reports.

6.3.2 Maintain clear, consistent communication with clients, consultants, and internal leadership regarding project progress, schedules, and financial status.

6.3.3 Ensure project records are complete, accurate, and maintained in company systems.

6.4 Systems and Compliance

6.4.1 Utilize SmartBuild, Buildertrend, and other company systems to manage project data and reporting.

6.4.2 Ensure adherence to corporate policies, procedures, ethical standards, and core values.

6.5 Additional Responsibilities

6.5.1 Perform additional duties as assigned in support of project delivery and organizational growth.

7. Standards of Performance

7.1 Assigned projects are completed on schedule and on budget.

7.2 Projects are supported in a timely, organized, and professional manner.

7.3 Documentation is accurate, complete, and maintained according to company standards.

7.4 Communication with internal teams and external partners is clear and consistent.

7.5 Budgets, schedules, and change documentation are updated promptly.

7.6 Demonstrates alignment with Structural Buildings’ Core Values and professional conduct expectations.