Construction Project Coordinator

Construction Procurement Solutions, LLC; Dallas, Northern (TX, KY); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer 4

Paid time off

Job summary

Structure Tone Southwest is hiring a Project Assistant to provide essential administrative and project coordination support for construction teams. You will manage project records, track deliverables, coordinate communication with subcontractors and internal teams, and support contract/compliance processes.

The role emphasizes organization, timely follow-up, and adherence to quality standards throughout the project lifecycle. Experience in an admin role in construction is preferred.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has at least 2 years’ experience in secretarial or administrative work.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook and is able to create and edit legaldocuments and spreadsheets using each application.
• Has excellent written and verbal communication skills.
• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Previous experience working in an administrative role in a construction company preferred.
• Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.

Responsibilities

• Assembles, compiles, and/or prepares documents for construction projects (contracts, PO, owner pay requests, insurances, bonds, notices, warranties, O&M manuals, as-builts).
• Assists in buyout by verifying subcontractor prequalification.
• Instructs project team in organized filing system and assures proper use.
• Audits contract documents are filed in CMiC folders.
• Prepares agendas and meeting documents; transcribes minutes.
• Ensures timely responses from subcontractors for contract paperwork.
• Maintains project compliance items as required by owner and contract.
• Disburses payment to compliant subcontractors (with approval).
• Maintains documents for OCIP/CCIP programs per contract.
• Administers contracts and purchase orders; initiates CMiC workflow.
• Monitors CMiC workflow for subcontract approvals (including eSign).
• Prepares and issues change orders to subs/owners for extra work.
• Coordinates milestones like permitting, groundbreaking, topping off, closeout.
• Drafts, transmits, and files correspondence.
• Performs other related duties as assigned.

Skills

Typing speed

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Organizational skills

Multitasking

Communication skills

Team player

Education

High school diploma

Post‑secondary admin training (1–2 years)

Tools

CMiC workflow

Legal document editing

Job description

Structure Tone Southwest is hiring a Project Assistant to provide essential administrative and project coordination support for construction teams. You will manage project records, track deliverables, coordinate communication with subcontractors and internal teams, and support contract/compliance processes.

The role emphasizes organization, timely follow-up, and adherence to quality standards throughout the project lifecycle. Experience in an admin role in construction is preferred.