Construction Project Coordinator

CIMCO Refrigeration Inc.; Chesapeake (VA); Presencial; USD 52 000 - 78 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

13 paid holidays

Vacation and sick pay

PPE annual allowance for boots and Rx

Work shirts provided by company

Early performance evaluation

401k + match

Company paid life insurance and disa

Employee assistance program

Resumo da oferta

CIMCO Refrigeration Inc. is seeking a Construction Project Coordinator to provide administrative and operational support to the Engineering and Construction Department in Chesapeake, VA.

You will manage project documentation, licensing, permitting, and compliance records, while supporting project teams and executives throughout the lifecycle. The role demands strong organization, attention to detail, and the ability to handle multiple priorities in a fast-paced construction environment.

Qualificações

• Two years of administrative, office management, construction administration, project coordination, or related experience.
• Strong attention to detail and ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).

Responsabilidades

• Support project managers and construction operations with administrative and coordination tasks.
• Maintain project files and documentation through the project lifecycle.
• Coordinate licensing, permits, registrations, and prequalification requirements.
• Manage lien waivers, document control, and office administration duties.

Conhecimentos

Strong organizational skills

Excellent written and verbal comm.

Microsoft Office proficiency

Formação académica

High School Diploma or GED

Ferramentas

Autodesk Construction Cloud (ACC)

BIM360

Descrição da oferta de emprego

The Construction Project Coordinator provides administrative and operational support to the Engineering and Construction Department. This position is responsible for managing project documentation, contractor licensing, permitting, customer prequalification requirements, compliance records, lien waiver administration, document control, office administration, and executive support activities.

The Construction Project Coordinator works closely with Project Managers, Construction Leadership, Accounting, Human Resources, Customers, General Contractors, and regulatory agencies to ensure project documentation is accurate, organized, compliant, and readily accessible throughout the project lifecycle.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while supporting a fast-paced construction environment.

Company Benefits

• 13 paid holidays
• Vacation and sick pay
• PPE annual allowance for boots and prescription safety glasses
• Work shirts provided by company
• Early performance evaluation opportunities
• 401k + match
• Company paid life insurance and disability
• Employee assistance program

Key Responsibilities

Project Administration & Document Management

• Support Project Managers and Construction Operations personnel with administrative and project coordination activities.
• Maintain project files and documentation (engineering and construction) throughout the lifecycle of construction projects.
• Assist with project startup, execution, and closeout documentation requirements.
• Monitor project administrative deliverables and support timely completion of required documentation.
• Prepare reports, project logs, and meeting documentation as required.

Contractor Licensing, Permits & Registration Management

• Manage contractor license applications, renewals, and registrations across multiple jurisdictions.
• Maintain records of business licenses, contractor licenses, permits, and compliance documentation.
• Monitor expiration dates and renewal requirements to ensure uninterrupted compliance.
• Coordinate permit applications and maintain permit tracking logs.
• Serve as a resource to project teams regarding licensing and permitting requirements.

Customer Prequalification & Compliance Administration

• Prepare and maintain contractor prequalification packages for customers and general contractors.
• Complete and update customer qualification portals and online compliance platforms.
• Coordinate requests for insurance certificates, safety documentation, financial information, and company qualifications.
• Maintain organized compliance records and customer-required documentation.
• Assist with internal and external compliance record requests.
• Manage subcontractor lien waiver collection, tracking, and filing.
• Prepare company lien waivers and coordinate internal approval processes.
• Submit completed lien waiver documentation to customers and general contractors.
• Maintain complete records of waiver requests, approvals, and submissions.
• Support project teams utilizing Autodesk Construction Cloud (ACC), BIM360, and related construction management platforms.
• Maintain document control procedures for project drawings, specifications, submittals, RFIs, and project correspondence.
• Ensure project records are properly organized, distributed, and archived.
• Support users with document management processes and system administration activities.

Office Administration

• Manage office supplies, equipment, and vendor relationships for the Chesapeake construction office.
• Coordinate office maintenance and facility-related needs.
• Schedule meetings, training sessions, customer visits, and company events.
• Coordinate conference room scheduling, catering, and meeting logistics.
• Maintain office records and administrative filing systems.
• Assist with travel arrangements and related logistics as needed.

Executive Support

• Provide administrative support to the Director of Construction and Construction Leadership Team.
• Assist with preparation of presentations, reports, meeting materials, and correspondence.
• Coordinate calendars, meetings, and departmental communications.
• Support special projects and continuous improvement initiatives as assigned.

Qualifications

Required

• High School Diploma or GED.
• Minimum of two (2) years of administrative, office management, construction administration, project coordination, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to prioritize competing demands and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and as part of a team.

Preferred

• Experience in construction, mechanical contracting, industrial construction, engineering, or project-based environments.
• Experience with Autodesk Construction Cloud (ACC), BIM360, or similar project management software.
• Experience managing contractor licenses, permits, registrations, and customer prequalification requirements.
• Familiarity with construction documentation and document control processes.

Company Profile

CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO’s leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.

CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.