Construction Project Coordinator

Vee-Jay Cement Contracting Co., Inc.; Affton (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Vee-Jay Cement Contracting Co., Inc. is seeking a detail-oriented administrative professional to review estimates, proposals, and contracts to ensure alignment with project scope. You will identify material needs, prepare submittals, and manage documentation including LEED and warranties.

You will communicate approvals, maintain QC records, review invoices, and interpret structural drawings to support project managers and superintendents. Strong MS Office skills and teamwork are essential.

Qualifications

• High school diploma or equivalent; some college coursework preferred.
• Experience with construction project management processes is a plus.
• Proficiency with Microsoft Office (Outlook, Word, Excel) required.
• Familiarity with Viewpoint, AutoCAD preferred; able to learn new software.

Responsibilities

• Review estimator takeoffs, proposals, and contracts to confirm alignment of the project scope.
• Identify project material requirements and prepare submittals for general contractors and owners.
• Prepare, distribute, track, and maintain project documentation, including material submittals, LEED documents, warranties, and closeout records.
• Communicate product approvals and architect/engineer submittal comments promptly to project managers and superintendents.
• Maintain accurate, organized departmental records in the QC tracking database.
• Review contracts, purchase orders, and invoices for accuracy; obtain approvals as required.
• Read and interpret structural drawings and specifications relevant to the company’s work.
• Support the development and implementation of departmental process improvements.
• Cross-train on related departmental duties to provide coverage as needed.

Skills

MS Office proficiency

Outlook

Word

Excel

Strong communication

Ability to prioritize

Education

High school diploma

Some college coursework

Tools

Viewpoint

AutoCAD

Job description

Key Responsibilities

• Review estimator takeoffs, proposals, and contracts to confirm alignment of the project scope.
• Identify project material requirements and prepare submittals for general contractors and owners.
• Prepare, distribute, track, and maintain project documentation, including material submittals, LEED documents, warranties, and closeout records.
• Communicate product approvals and architect/engineer submittal comments promptly to project managers and superintendents.
• Maintain accurate, organized departmental records in the QC tracking database.
• Review contracts, purchase orders, and invoices for accuracy; obtain approvals as required.
• Read and interpret structural drawings and specifications relevant to the company’s work.
• Support the development and implementation of departmental process improvements.
• Cross-train on related departmental duties to provide coverage as needed.

Minimum Qualifications

• High school diploma or equivalent; some college coursework preferred.
• One year of construction-related experience preferred.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Familiarity with Viewpoint and AutoCAD preferred; ability to learn new software.
• Understanding of construction project management processes.
• Strong organizational, written communication, and verbal communication skills.
• Ability to prioritize competing tasks, work independently, and collaborate with a team.
• High attention to detail and commitment to accuracy, professional conduct, and company policies.