Construction Project Billing & Admin Coordinator

OPS Staffing; Boston (MA); On-site; USD 44,000 - 45,000; Full time

Benefits offered by this job

401(k)

Health benefits

Job summary

OPS Staffing in Boston, MA seeks a Project Coordinator for an in-office role supporting a reconstruction team. You will handle administrative duties, billing coordination with project managers, and act as the communication hub between the office, PMs, and adjusters/carriers.

Ideal candidates have a construction background and strong phone/communication skills, plus proficiency in Microsoft Office. CRM experience is a plus; in-office schedule is 8:00–5:00 or 7:30–4:30, with benefits including

Qualifications

• Strong phone presence and communication skills.
• Proficiency with Microsoft Office tools (email, spreadsheets, documents).
• CRM experience is helpful; training provided.

Responsibilities

• Support 5-6 reconstruction project managers with day-to-day coordination.
• Assist with billing and ensure accuracy when submitting progress billing with the estimator.
• Create billing timelines and deposits once jobs are approved; notify PMs when deposits are received.

Skills

Phone communication

Microsoft Office

CRM experience

Restoration/claims familiarity

Tools

CRM system

Job description

OPS Staffing in Boston, MA seeks a Project Coordinator for an in-office role supporting a reconstruction team. You will handle administrative duties, billing coordination with project managers, and act as the communication hub between the office, PMs, and adjusters/carriers.

Ideal candidates have a construction background and strong phone/communication skills, plus proficiency in Microsoft Office. CRM experience is a plus; in-office schedule is 8:00–5:00 or 7:30–4:30, with benefits including