Construction Project Administrator: Keep Projects On Track

Tactical Construction, Inc; City of Rochester (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Tactical Construction, Inc. is seeking a motivated Project Administrator to support planning, coordination, and execution of construction projects from preconstruction through closeout.

The Project Administrator will work closely with Project Managers, Superintendents, Subcontractors, and Clients to help ensure projects are completed safely, on schedule, within budget, and in accordance with contract documents and company standards.

Qualifications

• Minimum 2+ years of experience in construction administration or a similar role.
• Strong organizational and detail-oriented skills.
• Familiarity with submittals, RFIs, change orders, contracts, and project documentation.
• Procore strongly preferred.
• Proficient with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain accurate project files, documentation, and records.
• Assist with submittals, RFIs, change orders, purchase orders, contracts, and closeout documents.
• Track outstanding project items and follow up with subcontractors, vendors, and internal teams.
• Assist with subcontractor and vendor coordination.
• Maintain project information in Procore.
• Prepare meeting documentation and project correspondence.
• Collect and organize COIs, W-9s, contracts, warranties, O&M manuals, and closeout documentation.
• Support project startup and closeout processes.
• Communicate professionally with owners, subcontractors, vendors, and internal teams.
• Assist in maintaining project schedules and deadlines.

Skills

Project coordination

Organizational skills

Attention to detail

Communication skills

Multi-project management

Procore

Microsoft Office

Tools

Procore

Microsoft Office

Job description

Tactical Construction, Inc. is seeking a motivated Project Administrator to support planning, coordination, and execution of construction projects from preconstruction through closeout.

The Project Administrator will work closely with Project Managers, Superintendents, Subcontractors, and Clients to help ensure projects are completed safely, on schedule, within budget, and in accordance with contract documents and company standards.