Construction Project Administrator - Documentation & Billing

ITG Communications, LLC; Missoula (MT); On-site; USD 42,000 - 64,000; Full time

Job summary

ITG Communications, LLC seeks a detail-oriented Project Administrator, Construction to support our field teams in Missoula, MT. You will manage as-built packages, collect essential project docs, and ensure timely closeout filings while reconciling production data for accurate client billing.

In this role, you will act as a quality control liaison between Construction and Finance, flag billing discrepancies, and maintain Smartsheet tracking with real-time project statuses, ensuring data accuracy

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative or project coordination experience preferred.
• Experience in cable, telecom, or construction environments is a plus.

Responsibilities

• Assemble and maintain complete as-built documentation per standards.
• Verify project documentation (maps, production reports, records) for accuracy.
• Ensure on-time submission of documents for project closeout.
• Identify discrepancies between production data and billing submissions.
• Serve as a quality control checkpoint between Construction and Finance.
• Flag underbilling or overbilling and communicate findings to Coordinators.
• Support reconciliation of production codes for accurate client billing.
• Maintain and update tracking systems and Smartsheet with real-time statuses.
• Monitor project progress and ensure data consistency across systems.
• Generate reports to improve management visibility of production and completion.
• Provide administrative support to Construction Coordinators and Project Managers.
• Collaborate with Finance, field teams, and vendors to gather required information.
• Communicate status and documentation needs to internal/external stakeholders.
• Identify opportunities to improve documentation, tracking, and reporting processes.
• Support standardized workflows and tool implementations.
• Assist leadership in improving operational efficiency and data accuracy.

Skills

Attention to detail

Organizational skills

Communication skills

Data entry

Education

High school diploma or equivalent

Tools

Smartsheet

Excel

Job description

ITG Communications, LLC seeks a detail-oriented Project Administrator, Construction to support our field teams in Missoula, MT. You will manage as-built packages, collect essential project docs, and ensure timely closeout filings while reconciling production data for accurate client billing.

In this role, you will act as a quality control liaison between Construction and Finance, flag billing discrepancies, and maintain Smartsheet tracking with real-time project statuses, ensuring data accuracy