Project Administrator

Dbm Global; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Schuff Steel is seeking a Project Administrator to support Project Managers and PM teams in coordinating activities to fulfill project requirements, job scope, and client contracts. You will be the backbone of the project team, ensuring organized document flow and timely communications.

The role emphasizes handling AIA billing, contract routing, and close-out documentation while coordinating travel and site logistics. Strong attention to detail and office organization are essential.

Qualifications

• 2+ years of experience in a field construction role supporting project management teams.
• In-depth knowledge of project lien release documents.
• Proven track record in time management, written communication, and workplace organization.

Responsibilities

• Complete AIA documents for customer billing on a monthly basis.
• Create and submit timely billings and necessary supporting documentation.
• Monitor the status of invoices and payments in connection with Accounting Dept.
• Coordinate subcontractor and vendor pay applications and related lien releases.
• Provide administrative support to Project Management teams for document distribution, filing and maintenance of files.
• Assist Contracts Department in routing contracts and change orders.
• Prepare close-out documents as needed.
• Arrange travel reservations and temporary living accommodations for personnel.
• Distribute necessary documents to appropriate personnel.
• Send collection notices when needed and required.
• Distribute preliminary notices for related projects.
• Maintain documentation and file keeping for management and project records.
• Process contracts and change orders accordingly.
• Distribute and handle bond information and consent of sureties.
• Monitor insurance requirements for each project.

Skills

Time management

Written communication

Workplace organization

Education

HS Diploma or equivalent

Tools

Microsoft Office 365

Contract Manager

Primavera Scheduling

Fabtrol

Tekla

Job description

Job Details

Job Location: Portland-Office - Portland, OR 97239

As the Project Administrator at Schuff Steel, you'll play an essential role supporting Project Managers and Project Management Teams in coordinating necessary activities to fulfill project requirements, job scope, and client contracts. Schuff's Project Administrators are the backbone of the Project Team in organization and critical document flow. Schuff Project Administrators have worked on some of the most unique and monumental projects in the United States.

Key Performance Objectives

• Complete AIA documents for customer billing on a monthly basis.
• Creates and submits timely billings and necessary supporting documentation.
• Monitors the status of invoices and payments in connection with Accounting Dept.
• Coordinates subcontractor and vendor pay applications and related lien releases.
• Provides necessary administrative support to the Project Management teams as related to documentation distribution, copying, filing and maintenance of necessary hard copy and electronic files.
• Assists Contracts Department in the routing of contracts and change orders.
• Prepare close-out documents as needed.
• Arrange for travel reservations and temporary living accommodations for personnel.
• Distribute necessary documents to appropriate personnel.
• Send collection notices when needed and required.
• Distribute preliminary notices for related projects.
• Maintains documentation and file keeping for management and project records.
• Process contracts and change orders accordingly.
• Distribute and handle necessary bond information and consent of sureties.
• Monitor and ensure that the company complies with all insurance requirements for each project. #LI-KF1#LI-KF1

Qualifications

Work Experience:

• 2+ YOE in a field construction role supporting project management teams.
• In-depth knowledge of project lien release documents.
• Proven track record intime management, written communication, and workplace organization.

Education/Training

• HS Diploma or equivalent

Software & Technology

• MS Windows 10; MS Office 365; MS Word, Excel, and Outlook; Contract Manager, Primavera Scheduling, Fabtrol and Tekla system.

Work Environment

• Position may require frequent road travel as needed and required.A clean driving record will be required due to required road travel.Current and valid driver’s license and proof of acceptable insurance is required.
• This position is generally indoors in a climate-controlled office.However, frequent trips to deliver/pick up materials and items are common.
• Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act.

Our organization is committed to ensuring equal opportunity for all applicants. If you require reasonable accommodation to participate in the application or interview process, please contact our recruiting team at [e-mail].

Schuff Steel is an Equal Opportunity Employer.

Rated by ENR as a leading builder in America, please consider joining our elite organization today.

#LI-KF1