Construction Project Administrator

G.M. Hill Engineering, Inc.; Hinesville (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

G.M. Hill Engineering, Inc. is seeking a Project Administrator with 5+ years of administrative experience to support Fort Stewart project teams in GA. You will handle billing, subcontractor paperwork, and documentation while coordinating with project managers and field teams.

The role requires strong organization, attention to detail, and the ability to manage multiple projects simultaneously. Procore and MS Office proficiency are preferred; E-Verify/background checks apply.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 5+ years of administrative experience, preferably in construction, architecture, engineering, or professional services.

Responsibilities

• Provide administrative support to construction project managers and field teams.
• Prepare and review billing documents and subcontractor invoices.
• Collect and organize subcontractor paperwork (W-9s, COIs, bonds, etc.).
• Maintain accurate project files in Procore and on the server.
• Communicate with subcontractors about billing, documentation, and procedures.
• Review and process certified payrolls using LCP Tracker.
• Draft letters, reports, and other project-related documents.
• Coordinate both digital and physical project files.

Skills

5+ years experience

Multitasking

Communication

Organization

Teamwork

Attention to detail

MS Office

Procore

Bluebeam

DocuSign

Education

Bachelor’s degree

Equivalent professional experience

Tools

Procore

Bluebeam

DocuSign

Microsoft Office

Job description

We are looking for Project Administrators with at least 5 years of experience with strong administrative expertise for the newly awarded JOC Contract at Fort Stewart, GA.

Position Summary

The Project Administrator supports construction project teams by handling key administrative tasks. Reporting to the Director of Construction and working closely with Project Managers, this role helps manage project documents, subcontractor paperwork, billing, and communication. The position requires accuracy, organization, and the ability to work on multiple projects at once.

Key Responsibilities

• Provide administrative support to construction project managers and field teams.
• Prepare and review billing documents and subcontractor invoices.
• Collect and organize subcontractor paperwork (W-9s, COIs, bonds, etc.).
• Maintain accurate project files in Procore and on the server.
• Communicate with subcontractors about billing, documentation, and procedures.
• Review and process certified payrolls using LCP Tracker.
• Draft letters, reports, and other project-related documents.
• Coordinate both digital and physical project files.

Education and Experience

• Bachelor’s degree or equivalent professional experience.
• 5+ years of administrative experience, preferably in construction, architecture, engineering, or professional services.

Skills and Competencies

• Strong multitasking and time management in a fast-paced environment.
• Excellent communication and customer service skills.
• Highly organized with strong attention to detail.
• Able to work independently and as part of a team.
• Familiarity with certified payroll and general accounting practices.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with Procore, Bluebeam, and DocuSign is a plus.

Disclaimer

Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.